Assistant Secretary

Our client is currently recruiting for an Assistant Secretary. Based in Aberdeen, the role will be on a 6 month contract and is fully office based.

ROLE

The Position holder is responsible for performing a variety of office administrative duties. Successful Position holders are excellent communicators, work well in teams, and have good organizational skills. The position reports to the EUR Executive Assistant.

RESPONSIBILITIES

Coordinating the setup of numerous internal and external meetings, including the ordering of food and drink, booking meeting rooms and sending invitations.

Assist with taxi and hotel reservations for the continuous stream of visitors.

Monitor the ordering, distribution and tracking of employee seniority awards.

Managing email correspondence and telephone calls.

Using bespoke business computer systems.

Liaising with suppliers/customers.

Assisting with general purchasing of goods.

General administration tasks.

Assist colleagues and managers whenever necessary.

REQUIREMENTS

Previous experience not essential

Would suit school leaver/someone looking for a first-time office job

Proficiency in Microsoft Office is preferred