Project Admin / Engineer

Job Description

This full-time, hybrid role involves both office and field work. The right candidate will have a strong work ethic, construction software proficiency, and a positive, professional attitude. You’ll work closely with InDev’s two principals, contributing to the success of projects from idea to execution.

Key Responsibilities:

Project Administration:

Draft and issue client contracts and subcontracts via DocuSign

Organize and maintain subcontractor documentation, including COIs, W-9s, and payment forms

Maintain project checklists, directories, and stage reporting

Track, scan, and log all Preliminary Notices

Manage document uploads and updates in Procore

Organize project files on the company server

Prepare project Close-Out Packages and obtain Final Unconditional Releases

Assist Superintendent with Job Cost Reports and process subcontractor invoices

Project Engineering (Training & Support):

Set up and manage document control systems (submittal and RFI logs)

Review and track submittals, especially long-lead items

Document and distribute weekly InDev Management Meeting Minutes

Update project schedules based on field logs and meetings

Estimating Support:

Analyze construction plans and specifications

Develop scopes of work and generate RFIs

Upload and track bid packages in Procore

Assist with obtaining competitive bids and preparing detailed project estimates

Required Skills:

Typing speed of 50+ WPM

Proficiency in Microsoft Office Suite, especially Excel, Word, and Project

Experience with Adobe Acrobat, Bluebeam, or other PDF editors

Strong written and verbal communication skills

Ability to read and interpret construction documents

Highly detail-oriented and able to manage multiple priorities

Tech-savvy and quick to learn new platforms

Preferred Qualifications:

Associate or Bachelor’s degree in Business Administration, Construction Management, or related field (or currently pursuing)

2+ years of administrative experience

Proficiency in Autodesk AutoCAD, Revit, or SketchUp

Experience using Procore

Benefits:

Health Insurance

Paid Time Off (PTO)

Company-issued laptop

Monthly phone reimbursement

Education reimbursement

Career advancement opportunities in project engineering and management

Competitive salary and benefits package

Why Join Us?

This is a rare opportunity to join a tight-knit, experienced team and play a key role in the full lifecycle of high-end development projects. You’ll gain first-hand exposure to construction, design, and project management while contributing to some of San Diego’s most exciting residential and mixed-use developments.

Full-time

Hybrid remote