Faculty Records Coordinator

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia.

UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society.

Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs.

Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary The University of North Georgia is currently accepting applications for a Faculty Records Coordinator on the Gainesville campus.

This position is responsible for the accuracy and integrity of faculty files including confidential information.

The duties require collaboration with individuals in the academic colleges/departments, as well as human resources, payroll, and information technology services.

Requires knowledge of internal policies and procedures related to faculty hiring, promotion, and tenure, as well as USG and Board of Regents policies.

This position supervises the Faculty Records Specialist, Faculty Records Associate and student workers.

Responsibilities * Responsible for ensuring that faculty folders are up-to-date and accurate starting with folder creation for new hires through to the storage/destruction of inactive files.

Determines the appropriate contents for the permanent faculty folders and ensures these materials are available for review when requested.

Serves as the records retention liaison for the FR Office.

* Responsible for entering Managed Faculty Events (MFE) for new, changing, and terminating files as a part of OneUSG.

Collaborates with the Provost's Office and Human Resources to ensure accuracy and resolved inconsistencies.

Works with the Human Resources Office to produce reports and create queries related to faculty data reporting.

Responds to inquiries for faculty data.

* Functions as UNG expert resource for issues pertaining to faculty status for pre-tenure, post tenure, promotion and tenure review by determining eligibility and tracking outcomes.

Audits OneUSG data to ensure that appropriate annual contract type is selected for each faculty member.

Updates University data systems as needed when faculty status changes occur.

Ensures that paper files reflect current faculty status.

* Performs maintenance of existing records to ensure that information is current and accurate.

Updates information as needed to ensure that faculty ranks, tenure status, Laserfiche files, etc' are accurate in the University's systems.

* Processes FT Faculty Contract Addenda, PT Teaching Agreements, PT Additional Employment Acknowledgement Forms, Departmental Agreements, and Summer Teaching Agreements by semester, prepares reports tracking completion and missing information.

* Hires, supervises, trains, and evaluates the Faculty Records staff.

* Other duties as assigned.

Knowledge, Skills & Abilities * Prefer knowledge of Banner or PeopleSoft systems and Microsoft suite of products.

* Strong oral and written communications skills, administrative experience and excellent interpersonal and teamwork skills.

* Ability to multitask, manage workloads, maintain accuracy and confidentiality and meet deadlines.

Required Qualifications * Bachelor's degree required.

* Two years of administrative experience.

* Or equivalent combination of education and experience.

Proposed Salary Minimum Starting Salary: $22.79 per hour Required Documents to Attach * Resume * Cover letter * Contact information for three professional references.

USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.

These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Institutional Values The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity.

This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society.

The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia.

More details on the UNG Mission, Values, Vision, and Culture can be found at Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check.

Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status.

Georgia is an open records state.

Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information * This is not a supervisor position.

* This position does not have any financial responsibilities.

* This position will not be required to drive.

* This role is considered a position of trust.

* This position does not require a purchasing card (P-Card). * This position will not travel * This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check * Position of Trust + Education