Accountant (Billing & Collections)

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

FIRM DESCRIPTION

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa.

With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

KEY RESPONSIBILITIES

Your primary responsibility will be to support the Finance Manager in ensuring the smooth operation of billing and receivables processes, which are critical to maintaining healthy cash flow for the business. This role requires close collaboration with Fee Earners, Business Support Teams, and clients. Key responsibilities include, but are not limited to:

Invoicing and Accounts Receivables Management

Prepare regular WIP and AR reports for management review

Meet with the Partners regularly to assess billable WIP and support debts collection efforts

Manage daily invoicing activities using Elite 3E to ensure accuracy and timeliness

Prepare proforma invoices for retainer fees

Ensure invoices comply with GST regulations, client agreements, and firm policies

Handle trust account transactions in accordance to Solicitors' Accounts Rules and maintain accurate client ledgers

Post and reconcile daily receipts, ensuring compliance with Solicitors' Accounts Rules and internal policies

Support timely collection of outstanding debts (including but not limited to client liaison)

Maintain proper documentation for trust, invoicing and receipting transactions

Act as the key contact for resolving billing and receipting queries, working closely with Fee Earners and Business Support teams to ensure timely and accurate issue resolution

Month end closing and Statutory Filing

Prepare Bank Reconciliations

Assist with month-end journal postings

Maintain assigned monthly balance sheet schedules

Prepare and reconcile quarterly GST returns

Cashflow Management

Prepare cashflow forecasts to support financial planning

Ensure sufficient funds are available for daily operational needs

Banking

Liaise with banking partners on operational and administrative matters

Assist in updating internal management documents and preparing bank-related forms

Others

Provide assistance within the department in the absence of other team members

Assist in statutory audits

Identify process gaps and propose improvements to enhance billing accuracy and operational efficiency

Perform adhoc duties and support projects as required, including user acceptance testing for system upgrades and annual budget preparation

QUALIFICATIONS

We are looking for an experienced candidate with:

At least 3 – 5 years of relevant experience in finance

Prior experience in law firms, professional services environment or partnership model is preferred

Familiarity with Elite 3E is desirable

Strong technical skills, including good working knowledge of the Solicitors' Accounts Rules and Singapore GST regulations

Proficient Microsoft Office applications (particularly Word and Excel)

Excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently

A pro-active and solution-oriented mindset

Ability to perform under pressure and meet tight deadlines

Strong team player with the ability to work independently in a fast paced environment

Willing to support Accounts Payables functions as needed

EQUAL OPPORTUNITIES EMPLOYMENT STATEMENT

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.

We regret to inform that sponsorship (work visa) for this position will not be available.

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