Personal Assistant

Personal Assistant – Job Description

A Personal Assistant (PA) provides high-level administrative support to an individual, often an executive or manager, to ensure their day-to-day operations run smoothly. The role requires excellent organizational skills, discretion, and the ability to manage multiple tasks efficiently. The PA handles both professional and personal responsibilities, acting as a gatekeeper and point of contact.

Key Responsibilities:

Manage calendars, schedule meetings, and coordinate appointments

Handle phone calls, emails, and other forms of communication on behalf of the employer

Organize travel arrangements, including flights, accommodations, and itineraries

Prepare reports, presentations, and correspondence

Maintain filing systems and confidential records

Run errands and manage personal tasks as needed

Assist in event planning and coordination

Act as a liaison between the executive and internal/external stakeholders

Anticipate the needs of the employer and act proactively

Key Skills & Competencies:

Excellent organizational and time-management skills

Strong written and verbal communication

Discretion and ability to handle confidential information

High attention to detail

Tech-savvy with proficiency in MS Office or Google Workspace

Problem-solving and multitasking abilities

Professionalism and a proactive attitude

Educational Background & Experience:

High school diploma required; associate or bachelor's degree preferred

Prior experience in an administrative or assistant role is advantageous