Office assistant

The Office Assistant provides administrative and clerical support to ensure efficient day-to-day operations of the office. The role involves handling office tasks, assisting staff, maintaining records, and providing general support to management and colleagues.

Key Responsibilities:

• Answering and directing phone calls, emails, and correspondence.

• Greeting and assisting visitors, clients, and staff.

• Maintaining organized filing systems (both electronic and physical).

• Preparing, editing, and formatting documents, reports, and presentations.

• Scheduling appointments, meetings, and managing calendars.

• Ordering and maintaining office supplies and equipment.

• Assisting in data entry, record keeping, and database management.

• Coordinating office activities and ensuring a clean, professional work environment.

• Supporting HR, finance, and other departments with clerical tasks.

• Running errands or delivering documents when necessary.

Qualifications & Skills:

• Minimum of a high school diploma (Bachelor’s degree preferred in some organizations).

• Proven experience as an office assistant, clerk, or administrative role.

• Strong organizational and time-management skills.

• Good written and verbal communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize tasks effectively.

• Attention to detail and problem-solving skills.

• Professional, friendly, and adaptable attitude.