Full Charge Bookkeeper & Administrative Manager

Job Description

Full-Charge Bookkeeper & Administrative Manager

Company Overview

Kitchen Dynamics is a service provider in the commercial kitchen equipment industry. We offer commercial kitchen equipment maintenance, repairs and installations. We work with clients in the hospitality industry as well as in the non-profit, education and corporate sectors.

Job Summary

We are seeking a detail-oriented and experienced individual to manage all aspects of our accounting processes and perform essential administrative duties. The ideal candidate will have a strong background in both bookkeeping and office management. This role requires a thorough understanding of accounting principles and the ability to produce accurate financial reports while maintaining meticulous records. This individual will work closely with ownership to establish and implement accounting and administrative practices. We are a growing business and are looking for candidates that enjoy working in a small team setting with close collaboration.

Key Responsibilities

Manage the full cycle of Accounts Payable and Accounts Receivable operations, including vendor payments, customer invoicing, and collections

Perform bank reconciliations and maintain accurate records

Manage month-end close processes and journal entries

Prepare and review financial reports, including income statements, balance sheets, and other relevant documents

Assist in budgeting and forecasting to support strategic business planning

Utilize accounting tools, such as QuickBooks for efficient bookkeeping and financial management

Conduct general ledger accounting and ensure proper documentation of transactions

Manage tax preparation and compliance activities, adhering to regulatory standards

Collaborate with external CPA for annual tax preparation and regular financial reporting

Process payroll and maintain detailed records of employee compensation

Handle insurance and employee benefits

Administrative Duties

Oversee and coordinate day-to-day administrative operations, including managing administrative staff and supervising office processes

Develop and implement efficient administrative procedures

Provide administrative support to the ownership including assistance with overall scheduling, drafting of contracts, managing emails and directing correspondence

Work closely with ownership to streamline and oversee office operations to maximize the productivity of the service team

Maintain organized filing systems

Manage office supplies and equipment

Coordinate travel arrangements and scheduling of meetings for owner when needed

Assist with HR functions such as onboarding new employees

Support ad hoc projects as needed

Job Requirements

Proficiency in Microsoft Office Products and QuickBooks accounting software

Proficiency in double-entry bookkeeping and journal entries

Strong knowledge of accounting principles

Excellent organizational and time management skills

Strong attention to detail and accuracy

Ability to handle confidential information with discretion

Qualifications

At least 5 years of bookkeeping experience, preferably within a business-services environment

Associate's degree or higher in accounting or business administration

Excellent communication skills, both verbal and written

Location

Onsite: Monday through Friday

Englewood, New Jersey

To Apply

We invite qualified candidates who possess the necessary skills and experience to apply for this exciting opportunity within our organization.

Send your resume and cover letter to

Full-time