CTNS Skull Base Administrative Coordinator

Administrative Coordinator

The Brigham and Women's Hospital, Inc. relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions. Manages administrative tasks, manages departmental space and facilities, coordinates projects and programs, and serves as a point of contact for internal and external stakeholders.

Essential Functions

Provide high-level administrative support to individuals who may include senior-level management, clinical leadership, executives, or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Manages all aspects of departmental facilities and office space, including but not limited to: ordering equipment, software, and furniture, coordinating space moves/relocations, collaborating with hospital-based teams to respond to urgent facilities matters, and troubleshooting facilities issues as they arise.

Assist in the planning, execution, and monitoring of departmental programs, ensuring that timelines and deliverables are met.

Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.

Organize and maintain files, records, and documents in both physical and electronic formats.

Identify opportunities for streamlining administrative processes and implement effective solutions.

Assist in the planning and execution of meetings, conferences.

Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.

Qualifications

Education: Associate's Degree Business Administration required or Bachelor's Degree Business Administration preferred.

Can this role accept experience in lieu of a degree? No

Licenses and Credentials: Experience Administrative Support Experience 3-5 years required and Leadership Level Support Experience 2-3 years required.

Knowledge, Skills and Abilities:

Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.

Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.

Ability to adapt to changing priorities and work effectively in a dynamic environment.

Strong problem-solving skills to resolve issues and make sound decisions independently.

Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.

Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Physical Requirements

Standing Occasionally

Walking Occasionally

Sitting Constantly

Lifting Occasionally

Carrying Occasionally

Pushing Rarely

Pulling Rarely

Climbing Rarely

Balancing Occasionally

Stooping Occasionally

Kneeling Rarely

Crouching Rarely

Crawling Rarely

Reaching Occasionally

Gross Manipulation (Handling) Constantly

Fine Manipulation (Fingering) Frequently

Feeling Constantly

Foot Use Rarely

Vision - Far Constantly

Vision - Near Constantly

Talking Constantly

Hearing Constantly

Remote Type

Onsite

Work Location

60 Fenwood Road

Scheduled Weekly Hours

40

Employee Type

Fixed Term

Work Shift

Day (United States of America)

Pay Range

-

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at .