Administration Assistant

The role

As an Administration Assistant, you will play a vital role in supporting the Chief of Staff & Enterprise Services (ChES) division. Reporting directly to the Business Manager, you’ll provide high-quality administrative coordination to help deliver the division’s strategic and business outcomes. Initially, there will be a strong focus on working with APRA’s Talent & Mobility team on recruitment support, including candidate coordination, interview scheduling and related activities.

The team

The Chief of Staff & Enterprise Services division is responsible for key stakeholder management and integrated communications to internal and external audiences, as well as providing corporate shared services functions that assist other areas of APRA to achieve its strategic objectives. The division consists of Corporate Affairs, Regulatory Affairs, Strategy, Governance, People and Culture, Risk, Finance, and Project and Portfolio Management functions.

Key responsibilities

Recruitment coordination and support;

Provide consistent and reliable support to enable smooth day-to-day operations across the division;

Schedule meeting invites and book rooms, draft and distribute agendas;

Maintain distribution lists for business units and the division;

Upload and maintain intranet content relevant to ChES activities;

Order catering, set up rooms, and prepare printed materials for meetings and events; and

Monitor shared inboxes and triage queries to appropriate contacts; submit basic IT and HR requests to support onboarding and operational needs.

About you

Strong attention to detail and a delivery-focused mindset;

Excellent verbal and written communication skills;

Responsive, reliable, and able to manage tasks with consistency and timeliness;

Willingness to learn and apply new systems and processes;

Competence in monitoring shared inboxes and triaging queries;

Comfortable working collaboratively across teams; and

Growth mindset and openness to feedback and development opportunities.

To work with us, you need to be an Australian citizen with eligibility to gain a Baseline Security clearance.

About APRA

The Australian Prudential Regulation Authority (APRA) places you at the heart of Australia’s financial services industry. APRA serves the Australian community by helping ensure financial institutions deliver on the financial commitments they make, within a stable, efficient and competitive financial system.

At APRA we’re committed to providing an inclusive workplace where everyone belongs, feels valued and respected. We aspire to attract and foster diversity of background, thought, and experience, recognising that a broad range of perspectives, approaches and ideas makes us stronger, and better enables us to meet our obligation to protect the financial wellbeing of the Australian community. When applying, please inform us of any adjustments you may need during the interview process.

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