Accounts Payable Assistant

Job Title: Accounts Payable Assistant

Department: Finance

Reporting to: Finance Manager

Location: Head Office

Work pattern: Every day in the office, free parking available with good access to public transport

The role:

The Accounts Payable Assistant plays a vital role in our company’s financial operation. Ensuring the management of outgoing payments to our suppliers, you will have an impact on the efficiency of our process and the profitability of our business.

Key Responsibilities:

Reconciliation: Reconcile purchase orders, receipts, and invoices to ensure consistency and accuracy.

Supplier Account Management: Maintain supplier accounts and resolve any discrepancies or issues that arise.

New Supplier Onboarding: Responsible for the onboarding process for new suppliers, including credit checks and bank detail verification.

Supplier Statement Reconciliation: Oversee the reconciliation of supplier statements to ensure all accounts are up to date.

Query Resolution: Provide high-level resolution for any supplier related to accounts payable.

Invoice Processing: Manage and process a high volume of supplier invoices accurately and efficiently.

Payment Runs: Prepare and process payment runs on time, ensuring all payments are made in accordance with agreed terms.

Required Skills:

Proven experience in an accounts payable administration, ideally supported by a relevant educational qualification on a financial or accounting discipline.

Strong understanding of accounting principles and practices.

Proficiency in accounting software (experience with Epicor/ SAP/ Sage, Xero is a plus), with strong Excel skills

Excellent attention to detail and organizational skills.

Strong communication skills with the ability to liaise effectively with suppliers and internal teams.

Ability to work well under pressure and meet deadlines.

A proactive and positive approach to problem-solving.