Corporate Paralegal

Job Description

Job Summary:

The Corporate Paralegal role at Pheonix Energy One LLC focuses on public company reporting, entity formation and compliance, corporate governance, legal research, due diligence, and transactional support, while also driving process improvements to enhance operational efficiency. This position involves supporting the legal and finance teams with various public reporting matters, corporate governance, and transactional matters. Responsibilities include preparing and managing legal and financial documents, as well as maintaining essential documents such as board and shareholder consent, resolutions, and meeting minutes. Additionally, the position will assist with the formation and maintenance of new legal entities and the ongoing compliance of such entities. The ideal candidate should be detail-oriented, highly organized, and capable of handling confidential information with discretion.

Responsibilities:

Assist with public company representation and NYSE related requirements, including quarterly and annual reports, Form 8-Ks, registration statements (Form S-3, S-8), annual stockholder meeting, listing requirements, corporate governance and Section 16 filings

Assist through the lifecycle of corporate transactions and prepare related documents

Draft and maintain corporate documents, including board and shareholder consents, resolutions, meeting minutes, transactional closing binders, confidentiality agreements, etc.

Support the Finance team with preparing and filing quarterly and annual reports, preparing documents for board meetings, financial transactions, and employee equity grants.

Coordinate and track signatures as needed for various documents and agreements

Track and assist with securities law related filings, including Form Ds, and State Blue Sky

Support negotiation and management of confidentiality agreements with third parties

Assist and coordinate contract management across the organization

Produce documents and templates related to the development and implementation of corporate policies

Maintain executive officer and director beneficial ownership table, assistance with Section 16 filings, and assist with incentive stock plan administration

Coordinate and assist in preparation of board meeting materials, including drafting memos, minutes, consents and resolutions

Draft documents for the formation of new corporate entities, including operating agreements, written consents for appointing or removing authorized signatories, and foreign qualifications, and assist with annual compliance matters for the entities

Maintain and update corporate structure charts, minute books, and entity records

Prepare and manage business license applications and renewals to ensure compliance

Collaborate with legal, tax, real estate, accounting and HR on various projects

Skills:

Experience in IPO and public company matters, including registration statement numerical backup spreadsheets, beneficial ownership tables, '34 act, Section 16 reporting, Rule 144 and legend removal letters, transfer agent onboarding, stock exchange applications, FINRA filings, selling stockholder matters, closing documents, closing volumes and board resolutions and minutes.

Self-starter with the ability and desire to assist where needed and look to add value without direction

Ability to prioritize and handle numerous competing demands in a high-volume, fast-paced working environment

Ability to identify and resolve or escalate issues promptly

Excellent computer skills including proficiency with Adobe, Word, Excel, PowerPoint, and SharePoint

Familiarity with general entity related matters including formation, organization, governance, and compliance.

Strong familiarity and experience with public reporting company governance and related filings, including current reports, quarterly reports, annual reports and proxy materials and experience with Section 16 securities related filings

Detail-oriented, business-friendly team player, with an ability to accommodate tight deadlines in a fast-paced environment

The ability to remain calm and professional in stressful situations, regardless of the circumstances

Strong ability to handle multiple internal clients with numerous and varying needs

Ability to maintain strict confidentiality of sensitive information

Be willing and excited to wear many hats across many teams to contribute to the business in any way possible

Requirements:

5+ years of experience in public company representation matters, including registration statement, beneficial ownership tables, '34 act reporting, Section 16 reporting, stock exchange filings, FINRA filings, corporate governance and related matters

Experience with credit facilities and other financing arrangements, including compliance certificates and reporting functions a plus but not required

Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)

Minimum 8 years of experience as a corporate paralegal, preferably in a top-tier law firm, with prior experience at a public company a plus

Education:

Bachelor’s degree from an accredited university

Paralegal certification required

Notary Public preferred

Annual Salary Range:

· $116,000 - $165,000 based on qualification and experience.

Phoenix Energy offers competitive compensation, potential for profit sharing, a start-up culture, and strong growth opportunities.Company Description

Phoenix Energy One, LLC, is a privately owned oil and gas investment firm specializing in mineral rights and leasehold acquisitions. The company is headquartered in the Denver Tech Center with satellite offices in Casper, WY, Irvine, CA, Ft Lauderdale, FL, Williston and Dickinson, ND and Dallas, TX. Phoenix Energy One, LLC is pursuing an aggressive growth strategy and is pioneering a one-of-a-kind business model within the energy sector. The founding members of Phoenix Energy One, LLC have decades of industry experience.

Full-time