Office Assistant

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

VML Luxembourg

VML Luxembourg is one of the leading Amazon consulting agencies in Europe. Offering 360 services for Amazon, we have a diverse range of products and services in various sectors to ensure long-term sales growth, ranging from creating multilingual content and listings to all aspects of advertising, including sales promotion, PPC and programmatic campaigns. We are part of WPP, the world’s largest digital media agency, and manage WPP’s European Center of Excellence for Amazon (ACE) dedicated to maximising performance, driving sales and building brands on the Amazon platform.

The opportunity:

We are currently looking for a Office Assistant to join our Human Ressources Team. The successful candidate will be responsible for managing the daily operations of the office, including communication with different suppliers and stakeholders, organization of employee events, and providing HR support in attendance, and document management.

What you’ll be doing:

Office Hero Stuff ️

Keep the office humming — from ordering supplies to making sure everything’s in tip-top shape.

Chat with suppliers and stakeholders to get things done (and done well).

Plan awesome employee events — think team-building days, holiday parties, and random “just because” celebrations.

Keep attendance records and HR documents neat, tidy, and compliant.

Marketing Sidekick Stuff

Help create pitch decks and presentation materials that make clients say “wow.”

Gather cool content, visuals, and data from across the company to make our presentations pop.

Support the team with scheduling, logistics, and making sure deadlines don’t sneak past us.

Keep our library of templates and assets fresh and fabulous.

All-Around Support

Jump in wherever needed — we’re a team, and we’ve got each other’s backs.

Handle confidential info like a pro.

What we want from you:

Experience in admin, HR, marketing support, or similar — we care more about what you can do than fancy degrees.

A people person who’s comfortable in a fast-paced, multicultural environment.

Someone who’s organized but also creative — you can juggle tasks and still bring fresh ideas.

A proactive problem-solver who doesn’t wait to be told what to do.

Fluent in English (French or German is a big plus).

Confident with Microsoft Office and presentation tools (PowerPoint, Canva, etc.).

Someone who’s not afraid to speak up, suggest improvements, and keep things moving.

Why you’ll love working here:

You’ll be part of a friendly, collaborative team that actually enjoys working together.

You’ll get to mix serious office management with creative marketing projects.

We celebrate wins, birthdays, and random Tuesdays.

Your ideas will be heard — and often acted on.

What we can offer you:

Alongside the opportunity to work with some of the most exciting brands around the world, we’ll also prioritise your career development and help you grow your skills. We’ll empower you to make a difference, allow you to be yourself, and respect who you are.

AT VML Enterprise Solutions

Our Enterprise Solutions division houses strategic consultants, creative and technical architects and skilled developers and operators that together help some of the world’s leading organisations to deliver outstanding digital experiences across all major routes to market worldwide: marketplaces, online retailers, D2C, B2B and social platforms. With over 4,200 experts in 55 operational centres across 34 countries, our capabilities span the entire buying journey from customer acquisition, through engagement, to conversion and loyalty, driving multi-channel growth for world-leading brands.

We work with some of the most exciting brands such as The Coca-Cola Company, EY, Bosch, Unilever, Ford, DFS, Mercedes-Benz, Johnson & Johnson, Nestlé, Sainsbury’s, Selfridges, Shell and Tiffany & Co. We’ve built over 500 platforms for brands and retailers and generate in excess of $29bn annually for our clients and work with over 50 strategic partners including Adobe, SAP, Salesforce, HCL, Shopify, Sitecore, BigCommerce, commerce tools and Acquia. Our reputation is based on our people, and we believe we have some of the best in the business.

As our business grows internationally, we’re looking for new people to join us on our journey to inspire and take a key role in shaping some of the best commerce solutions, services, and websites in the world. Working as a team, no problem is insurmountable; we share in our client’s successes and believe that anyone can show creative bravery no matter what their role is in the team.

#LI-EMEA

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.

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