Student Administrative Assistant II _On-Campus FWS

Position Details

Position Information

Fill out your application carefully and completely, including attaching the correct documents as requested. You will NOT be able to withdraw and reapply if you make a mistake.

Positions may close unexpectedly if they reach a high number of applicants. It is in your best interest to apply promptly to any positions that interest you.

If this position title includes the label On-Campus FWS or Off-Campus FWS, it is for students with a Federal Work Study (FWS) award for the current school year ONLY. Applicants to these positions will be required to verify this by attaching their FWS Program Student Statement as a required document. Do not apply unless you meet this criterion.

Position Title

Student Administrative Assistant II _On-Campus FWS

Level of Support

Student Support II

Position Type

On-Campus FWS

Number of Openings

1

Work Hours

During Standard Business Hours (M-F 8am-5pm)

Wage Per Hour

19.25

Division/School

Elliott School of International Affairs

Department Name

180103 ASSOCIATE DEAN FOR ACADEMIC PRGMS

Department Bio

The Office of Academic Programs in the Elliott School of International Affairs Dean's Office is seeking federal work study students to serve as Administrative Assistants for our programs and staff. Our office directly supports over ten academic degree programs, guides the Elliott School's experiential learning and online education programs, and facilitates course scheduling, part-time faculty affairs, curriculum management, assessment, and related administrative support for all Elliott School courses and programs.

Position Specific Summary

Working under the Assistant Dean for Executive Education and Special Initiatives, the student will serve as an administrative assistant and perform tasks to support the operations of Elliott's Executive Education and Special Initiatives.

Tasks may include:

1. Program Development Support

Conduct benchmarking of similar programs at peer institutions.

Support curriculum design by compiling course proposals, faculty bios, and syllabi drafts.

Prepare background briefs on global trends relevant to Executive Education. 2. Strategic Outreach and Engagement

Maintain and update a contact list of potential clients (governments, NGOs, corporations, embassies, etc).

Help prepare presentation decks for prospective partners.

Support the organization of info sessions or briefings.

Help gather and edit testimonials or short interviews with alumni.

Maintain records of alumni and their post-program achievements.

Draft internal reports summarizing program performance. 3. Program Operations

Support application and registration processes.

Help compile and distribute pre-program materials (readings, agenda, welcome kits).

Coordinate logistics for in-person or hybrid components (venue, catering, materials).

Track participant attendance and feedback.

Support the generation of completion certificates.

Prepare cost estimates and pricing proposals for custom programs.

Organize records of instructor payments, vendor contracts, and reimbursements.

Schedule meetings and prepare agendas for strategy or planning sessions.

Maintain updated timelines and work plans.

Standard Position Description

The student will serve as an administrative assistant and perform tasks to support the operations of the the office or department. Task may include managing small to mid-level projects or events, responding to departmental inquiries, assist with communications and marketing, data entry, and other general office tasks. Special projects or duties may be assigned related to specific office needs.

Professional Outcomes

Critical Thinking, Communication, Teamwork, Leadership, Professionalism, Inclusion, Technology and Data, Career Development

Required Qualifications

Some applicable educational, technical, or professional experience required, some training will be provided.

Preferred Qualifications

Strong interpersonal skills, professionalism, attention to detail, as well as a passion for service. Strong organizational abilities. Experience with Microsoft Suite as well as working knowledge of email and internet applications.

Posting Detail Information

Job Open Date

08/11/2025

Job Close Date

09/12/2025

Campus Location

Foggy Bottom

Work Type Designation

In-Person

Report to Manager Name

Renata Avelar Giannini

Hiring Manager Name

Lily Carmel

Special Instructions Summary

EEO Statement

The university is an Equal Employment Opportunity/Affirmative Action (EEO/AA) employer committed to maintaining a nondiscriminatory, harassment-free, diverse work and education environment. The university does not unlawfully discriminate on the basis of protected characteristics or on any other basis prohibited by applicable law in any of its programs, activities, or employment practices.

For more information on this policy and its purpose, please read the Equal Employment Opportunity Policy Statement.

Background Check

The student employee will:

In this position, the student will not perform any functions and/or have access to any financially, safety, or security sensitive items listed above. - Background check not required.