Administrative Assistant

Come for the Challenge.

Stay for the Experience.

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people.

Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT.

Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

What We Do and Who We Serve We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices.

We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

We Live Our Core Values Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion.

We are focused and committed to the needs of our clients and our team.

Discover How Far You Can Go.

Opportunities abound at HCVT.

Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers.

We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession.

Hybrid Work HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination.

When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office.

Please note that this arrangement is not guaranteed and subject to change at any time.

We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.

Apply today and find out why so many come for the challenge—and stay for the experience.

We look forward to meeting you!

Hours and In-office days: Office Hours: Monday – Friday, 8:30 – 5:30 pm In-office Work Days (Non-busy season): 4 days a week In-office Work Days (Busy season): Monday – Friday, 8:30 – 5:30 pm in the office (Busy seasons are February 1 – April 15 and August 1 – October 15). During busy seasons, this position is expected to report to the office daily and work overtime, including occasional time on the weekend.

As an Administrative Assistant, you will be responsible for, but not limited to, the following:

Handle details of a highly confidential nature and maintain confidential records and reports

Support our Tax partners

Coordinate and maintain partners’ calendars, schedules conference calls, meetings and makes travel arrangements, if necessary

Responsible for general administrative tasks such as correspondence, filing, travel and expense reports, presentations, phone support, etc.

Arrange meals for the office, including ordering lunches, breakfasts, and catering and maintain office kitchen

Collect, compile, and analyze data and information from several sources for reports, projects and committees

Maintain due date list – prompting / following up with clients, managers and partner to make sure deadlines are met

Read mail, highlight action or important items, attach relevant files or information, and assume responsibility for responding when appropriate

Research, support and manage special projects as assigned

Various Assignments and Responsibilities as Needed:

Interact with clients as necessary

Sort mail

Coordinate Billing/Invoices (compose drafts)

Type drafts/letters/documents as instructed

Keep client data base current

Create engagement letters / request client codes / set up new clients

Scan and send information/returns as requested

Other office support

To be successful, these are the skills and experience you will need:

Background in Legal, Financial or Accounting industries would be ideal

Strong work ethic and reliable work history with 5+ years of related experience

Excellent written and oral communication skills

Highly developed skills with Microsoft Office including Word, Excel, Outlook, Adobe Acrobat; PowerPoint a plus

The ability to exercise good judgment and discretion to deal with highly confidential information

Superior organizational skills with exceptional attention to detail

Demonstrated ability to approach challenges with flexibility and a “can-do" attitude

Can prioritize and manage multiple projects, work quickly and efficiently under pressure

Detail oriented, with high productivity; experience with multiple corresponding deadlines

Professional demeanor and ability to interface with the partner group

A high level of personal integrity and professional ethics

Strong interpersonal skills; a team player with the ability to work with team members in other offices as well

Forward-thinking and will take initiative to stay a step ahead

Full-time

This salary range is specific to the state(s) listed and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set and education; experience and training; licensure and certifications; and other business and organizational needs. A reasonable estimate of the range for this position is $65,000 to $75,000 plus overtime. Connect with us: LinkedIn, Instagram, Facebook, HCVT Website #LI-AM1 #LI-Hybrid The ordinance requires employers to state, in all job solicitations, postings and advertisements, that the employer will consider applicants in a manner consistent with the requirements of the Fair Chance Initiative.