Program Administrator 3

Schedule: Full-time

Ohio Department of Public Safety - Ohio State Highway Patrol

Report In Location - 1970 W. Broad Street, Columbus 43223

Within the Ohio State Highway Patrol (OSHP) Office of Planning, Research & Development, acts for administrator by providing program direction & relieving superior of most difficult administrative duties pertaining to OSHP Statewide Events & Specialized programs:

Oversees the planning, implementation & facilitation of all OSHP statewide events to include but not limited to promotional & award ceremonies, cadet & basic peace officer graduations, OSHP Memorial, Post Dedications/Open Houses, swearing-in ceremonies, &/or other key engagements facilitated by the Superintendent's Office;

Directs, organizes & maintains special projects to include command meetings, Public Safety Leadership trip, internal &/or interagency conferences, trainings, community &/or educational events, etc.;

Collaborates with Ohio Department of Public Safety (ODPS) Director's Office, OSHP Superintendent's Office, Cabinet-level agencies, & public &/or private partners on the planning & execution of events or special projects;

Analyzes & evaluates programs &/or projects, makes revisions to event framework as needed; Oversees & reviews proposals submitted by division leadership; Identifies specific activities to be performed & establishes timelines in order to produce project deliverables;

Responds to any programmatic requests or issues as needed; Provides technical advice &/or recommendations to aid administrator in decision making; Provides regular updates to Administrator, OSHP & ODPS leadership, &/or section staff on event or project status;

Formulates & implements new program policies, procedures, guidelines & best practices; Evaluates &/or modifies existing policies & procedures to ensure efficient implementation; Communicates policy updates to all staff &/or stakeholders;

Establishes priorities & supervise subordinate personnel (e.g., provide developmental opportunities & work direction, coach staff to foster development, monitor staff activities to ensure quality customer service & information technology security, evaluate performance, approve section staffing levels, recommend discipline, pre-screen applications & participate in interviews);

Works with Visual Communications Unit, Public Affairs Unit & OSHP Photo Lab on the design, creation & dissemination of event materials (e.g., communications, publications, invitations, programs, artwork, event scripts, etc.);

Coordinates with the Office of Finance & Logistics on fiscal related matters (e.g., budget preparation & oversight, cost estimates, forecasting internal & external needs for proposals, speaker & vendor sourcing, secure funding, contract coordination, etc.);

Oversees & manages logistical needs of events or projects (e.g., post & pre-event maintenance, efficient resource utilization, post event evaluation, selection & booking of venues, transportation & lodging needs, etc.);

Conducts debriefing sessions & provides reports on the event's success, including feedback from clients & attendees;

Provides program & policy information &/or presentations to private organizations, government officials &/or the general public;

Researches & responds to routine & non-routine correspondence, inquiries &/or complaints from the general public, government officials, administrators &/or other staff;

Represents OSHP & ODPS at meetings, conferences &/or speaking engagements; Speaks on behalf of Administrator on program matters;

Provides assistance to Superintendent's office or other sections with composing, proofreading or editing various types of correspondence;

Works on special projects; Performs other related duties as assigned.

5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.

-Or completion of undergraduate core program in business administration, management or public administration; 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.

-Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File; 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.

-Or 1 yr. exp. as Program Administrator 2, 63123.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Program Management