Administrative Coordinator for Student Engagement
Description:
Posting Details
Position Information
Job Category
Support Staff
Position Title
Administrative Coordinator for Student Engagement
Full Time/Part Time
Full Time
Division
Dean of the College
Department
Center for Leadership & Student Involvement
Location
Hiring Wage/Salary Range
$22.00-$24.00
Professional Experience/ Qualifications
A minimum of one year of administrative experience with progressive responsibilities is required.
A detail-oriented approach is required.
Must be able to schedule and coordinate events and meetings.
Must be able to work well in a high foot traffic area.
Flexibility and the ability to manage multiple tasks and priorities is crucial.
Must have solid judgement and be capable of strong communication and problem-solving.
Solid skills and experience with Microsoft Office Suite as well as the ability to cull and consolidate data for reports. Demonstrated Google docs experience.
Excellent verbal and written communication skills and a high regard for detail are required.
Strong customer service experience and the ability to professionally serve as a resource and coordinate requests with multiple stakeholders.
Must be capable of working collegially with diverse groups of faculty, staff, students and community members.
Preferred Qualifications
Three or more years of administrative experience is preferred.
Education
A minimum of an Associate's degree is required, or a combination of education and experience from which comparable skills are attained.
A Bachelor's degree is preferred.
Certifications
Offer Determination
When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Ability to work nights and weekends, as required for events.
Other Information
Benefits
Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.
Department Statement
Colgate University, a premiere liberal arts university of approximately 3,100 students, seeks an energetic, motivated, and detail-oriented Administrative Coordinator for the Office of Student Involvement and Office of Fraternity and Sorority Advising to serve as a trusted resource for students on co-curricular involvement. A member of the Dean of the College Division and reporting directly to the Director of Student Involvement, the Administrative Coordinator will be responsible for the overall successful and efficient administration of the Office of Student Involvement and the Office of Fraternity and Sorority Advising. The Administrative Coordinator will work directly with students and help support their holistic development.
The Office of Student Involvement uses a comprehensive advising and programming approach to support, educate, and develop diverse, well-rounded student leaders to explore and engage with co-curricular involvement as part of their Colgate education. The department's mission is to provide engaging, dynamic, and inclusive co-curricular and extracurricular opportunities that empower students to build community, discover their strengths, and pursue their interests.
Fraternity and Sorority Advising at Colgate seeks to enhance the student experience, mold thoughtful and engaged adults, and provide lifelong connections for affiliated students (approximately 40% of sophomores, juniors, and seniors are affiliated at Colgate). The goals for Fraternity and Sorority Advising include intellectual development; citizenship, leadership, and service; diversity, access, and inclusion; personal growth; health and wellness; accountability; and lifelong connections.
Learn more about Colgate University and the Dean of the College Division by reviewing A Candidate's Guide to Colgate. In 2021 and again in 2022, the Dean of the College Division was acknowledged by Diverse Issues in Higher Education and Inside Higher Ed as one of the Most Promising Places to Work in Student Affairs.
Accountabilities
Advising and Student Involvement
Coordination of the daily and ongoing operations of the Office of Student Involvement and Office of Fraternity and Sorority Advising.
Maintain event records including space reservations, performance contracts, security details, and other event management documentation for student organizations.
Oversee the reservation and scheduling process on an event management software system for all assigned spaces.
Oversee main service desk processes, procedures, and student staff.
Assist with the coordination of the new student organization registration and recognition process, working with Student Government Association (SGA).
Coordinate the annual Involvement Fair at the start of the fall and spring semesters.
Serve as a resource to student organizations. Provide assistance to office staff with event details, budgeting, advertising, set-up requests, relevant Colgate policies, and act as a liaison between University offices.
Support the Director of Student Involvement with advising student organizations and leaders, such as WRCU (radio station), Maroon News (student newspaper), Senior Honor Society, SGA Treasurer, and the Budget Allocation Committee Treasurers.
Responsible for high-quality development, implementation, and evaluation of assigned campus life programs.
Encourage students to achieve a sense of responsibility for their personal growth and academic success.
Apply knowledge of student engagement area to the development and execution of programs that align with and foster the development of students within program areas.
Develop and share knowledge about campus life area and University policies and procedures
Generate ideas for program execution as necessary Office Management
Greet visitors and ensure the reception area creates a welcoming environment for students, current and prospective, as well as other campus visitors.
Ensure efficient execution of administrative procedures and processes central to the departments.
Respond in a timely manner to requests for information and refer to other resources as appropriate
Manage calendars, itineraries, contacts, and correspondence
Coordinate with vendors and service providers
Assist with onboarding new employees; and maintaining adequate office supplies and other material required for the operation of the departments/ division, which may include researching services and pricing, processing quotes, creating PO's and requisitions, and submitting for timely payment.
Maintain departmental records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.
Responsible for departmental communications, including website maintenance, newsletters, posters, event invitations, etc.
Responsible for various aspects of planning and execution for departmental events and functions, including travel arrangements.
Monitor departmental budgets and report on status, variances, and potential issues.
Responsible for building and/or room scheduling and service requests, as required.
Responsible for oversight of work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.
Ensure that all assigned student employees receive sufficient training to meet their obligations.
May be responsible for the timely and efficient execution of other responsibilities, special projects, committees, and other work unique to the departments or division, as needed.
Additional Responsibilities
Process financial payments and reports for all assigned areas of fiduciary responsibility.
Prepare reports and provide research as assigned.
Participate in department-wide planning of programs and initiatives and collaborate with colleagues to ensure high-quality events and services to students.
Support the work of the Office of Student Involvement and Office of Fraternity and Sorority Advising through committees, task forces, and special assignments.
Work in concert with other staff to ensure a high level of quality service to students, staff, and guests.
Help compile reports, conduct research, and complete projects as assigned by the Director.
Accountable for accurate receipt, evaluation, and prioritization of campus work requests.
Ensure appropriate triage of incoming maintenance and repair work.
Responsible for appropriate and timely assignment of work orders to the correct areas for repair/remediation.
Responsible for timely and accurate maintenance of key databases and systems.
Accountable for other general administrative duties as assigned.
This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.
Posting Detail Information
Requisition Number
2025S060Posting
Temporary
No
Work Schedule
Job Open Date
06/16/2025
Job Close Date
Open Until Filled
Yes
Special Instructions Summary
EEO Statement
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at .
Supplemental Questions
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Are you currently a Colgate employee?
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No
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Have you ever been a Colgate employee?
Yes
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Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
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No
*
Are you at least 18 years of age?
Yes
No
*
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Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents