Purchasing Supervisor

Salary : $58,000.00 - $70,000.00 Annually

Location : James O Goodwin Health Center Tulsa OK

Job Type: Regular Full-Time

Job Number: 202200238

Department: Finance Department

Opening Date: 08/08/2025

Description

The Purchasing Supervisor is primarily responsible for planning, supervising and performing the daily activities involved in the purchase of materials, supplies, equipment and services for the Tulsa City-County Health Department (TCCHD). This position also participates in the preparation and development of bids, request for proposals (RFP) and contracts.

Examples of Duties

The following functions represent most of the duties performed by the position, but is not meant to be all-inclusive or prevent other duties from being assigned when necessary:

ESSENTIAL JOB FUNCTIONS:

Develops, monitors and assures that TCCHD purchasing policies and procedures are adhered to State purchasing regulations and rules.

Provides guidance, direction and supervision to the purchasing staff by reviewing daily activities of the staff to meet program objectives, establish individual performance goals, and supervises staff performance while providing feedback.

Reviews, approves and places orders for requisitioned purchases; ensures compliance with State and TCCHD purchasing policies.

Maintains relationship with vendors or suppliers and negotiates directly with supplying firms to obtain additional discounts based upon large volume orders.

Confers with vendors and sales representatives regarding availability of supplies, delivery dates, billing prices, shipping charges or special problems related to purchases.

Follows up on backorders, supplies not received, incorrect supplies received, and over and under charges; and tracks supplies received but unable to locate.

Reviews catalogs, trade publications, and purchasing manuals in order to determine the most favorable sources of supply and quality for purchased materials.

Appraises relative quality of the items or services to be purchased to ensure compliance with purchase specifications.

Provides advice to management regarding vendor qualifications, delivery schedules, payment options, and contract alternatives.

Supervises the preparation and distribution of bid invitations and tabulation of bids and quotes. Communicates timely with THD Program Manager or Administrative Assistant regarding the progress or delays in supply orders or service request.

Participates in the development of recommendations on lowest and best bid prices.

Maintains list of active suppliers, current vendors bid lists and other purchasing files and reports.

Assists auditors in annual review process as needed.

Provides training to employees who are responsible for requisitioning supplies and services.

Completes required training in support of duties and responsibilities of this position.

Other duties as assigned including those required to fulfill activities in support of public health emergency operations.

Typical Qualifications

Education: Bachelor's degree in business, public administration or related field required.

Experience:

Five years of purchasing experience required, preferably in the public sector.

One to three years of supervisory experience preferred.

Abila software experience a plus. Knowledge and Skills:

Knowledge of methods used in competitive bidding, contract negotiations and approved purchasing methods and terminology; Knowledge of state purchasing rules and regulations; and knowledge of sources of supplies, markets, and price trends.

Ability and willingness to establish and maintain effective working relationships with vendors, other employees and the general public.

Ability and willingness to follow established policies and procedures.

Ability to apply effective reasoning techniques when interpreting purchasing statues.

Ability to interpret governmental regulations and to write procedure manuals.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Good interpersonal, customer service, multi-task, and satisfaction-oriented skills.

Composition of clear, concise correspondence and documents.

Working knowledge of MS Word and Excel.

Understanding of financial accounting systems, billing systems, reporting tools, and related procedures and software used for recording and reporting business transactions. Licenses/Certifications: None required.

INTERNAL AND EXTERNAL WORKING RELATIONSHIPS:

Regular internal contact with other personnel to verify the status of purchase orders or invoices.

Regular external contact with vendors regarding purchases and orders. PHYSICAL EFFORT:

Must be able to lift materials, boxes of records and equipment weighing up to 25-30 pounds. Some stooping, bending and squatting may be required when retrieving files. Sitting for periods of time, up to 3 hours. Repetitive hand motions associated with using a computer, keyboard, mouse and telephone.

SUPERVISORY RESPONSIBILITY/ACCOUNTABILITY:

Direct Supervision - Purchasing Staff

Indirect Supervision - None

Budget/Money/Material -No direct accountability. Recommends the purchase of multi-million dollars in supplies, equipment and services each year

Reports to -Chief Financial Officer

WORKING CONDITIONS: Position will be located at the THD James Goodwin Health Center. Conditions include those found working in an office environment.

SPECIAL REQUIREMENTS:

Must maintain TCCHD record confidentiality including compliance with HIPAA regulations.

FLSA Status: Exempt

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and paid time off.

Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.

See below for more details or visit our benefit page :

Competitive Salary

Paid Holidays (typically 13 days per calendar year + 2 floating holidays)

Paid Time Off (PTO) 20 hours per month

Extended Sick Leave (ESL)

Health Insurance

Dental Insurance

Vision Insurance

Group Life Insurance and Supplemental Life Insurance

Accidental Death and Dismemberment Insurance

Short- and Long-Term Disability Insurance

Critical Illness Care Plan including Cancer*

Accident Plan

Hospitalization Plan

Supplemental and Whole Life Plans

Legal and Identity Theft Protection Plans

Public Service Loan Forgiveness

Cost of Living Adjustments (COLAs)

Retirement Pension Fund with a 5-year vesting period.

Investment Benefits (e.g., 401A Employer/Employee Matching Fund (max. $150 per month), 457 Deferred Compensation Plan).

Post Employment Health Plan (PEHP) - employer contributes 1% of the employee's salary per year and unused employee sick leave is transferred to PEHP account upon retirement

Employee Assistance Program

Working 4 Balance - Workplace Wellness Program

Promotional Opportunities

Flex Plan

Tulsa Municipal Employees Federal Credit Union

THD employment qualifies for nursing education loan repayment through the NURSE Corps Loan Repayment Program. Details available