Administrative Assistant, Part-Time - K

Department

Vassar College Store

Job Family

Staff - Union

Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact

Job Description

Position Summary

Vassar College is seeking a retail associate (Administrative Assistant) to work in our college owned and operated store. The Administrative Assistant provides excellent customer service and assists in the sales of general merchandise and textbooks. This position assists customer with purchases, operates a cash and credit card point of sale device, and is responsible for ensuring merchandise is properly displayed. The Administrative Assistant interacts regularly with students, faculty, staff and visitors.

Schedule varies within the store's hours of operation: Monday through Friday, 8:30am to 5pm. Some holidays, special events and weekends depending on service needs.

This is a part-time, full-year, benefits eligible position.

Responsibilities

Operate a point of sale device efficiently ensuring that all functions are performed in a timely and accurate manner. Transact sales at the cash register including cash, credit card, and campus card. Maintain and enter daily drawer and cash counts.

Properly receive and price merchandise within established pricing procedures.

Monitor inventory levels of various store products and stock merchandise in an orderly and timely manner, enabling the availability of products to customers. Accept and process special orders from customers.

Receive merchandise and ship online orders.

Maintain all operations in the textbook area related to receiving, shelving, fulfilling textbook reservations, and returning textbooks. Assist with pricing textbooks; Assist with the used textbook buyback program as needed.

Timely processing and payment of all invoices and assures all credits due are received and posted.

Reconciliation of daily sales, enters sales data from the Web and physical store into spreadsheets for end of month balancing and posting to general ledger through Journal entry.

Maintain store environment in a clean and orderly condition; assist in organizing displays in the store and merchandising cases. Assist in ordering, receiving, and maintaining inventory of bookstore products. Assist in annual physical inventory.

Under general supervision, resolve most questions; accomplish most tasks alone; keep the manager well informed of progress; some interpretation of established work procedures is required.

Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals.

Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks.

Ensure safety standards are maintained while performing daily activities. Required knowledge, skills and abilities

A minimum of two years of administrative support experience or other work experience.

Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems.

Strong written and verbal communication skills.

Ability to interact effectively with a diverse community.

Ability to sit or stand for extended periods of time.

Ability to interact socially with others. Preferred knowledge, skills and abilities

Four years of administrative support experience.

Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems.

Compensation

$18.51 hourly