Associate Office Manager

The Associate Office Manager provides a wide variety of professional and office administrative support to team members to ensure the efficient and effective functioning of the business unit office. This person has a strong ability to work independently and make decisions.

What You'll Do

General Office Administration: Provide routine administrative support to ensure that business unit operations are maintained in an effective, up-to-date, and accurate manner

Responds to routine inquiries

Receives daily mail and deliveries; opens, sorts and distributes department mail and other materials

Maintains records for expense reports and other documents

Maintains office files and orders office supplies; coordinates repairs to office equipment

Maintains temporary badges for guests, vendors and employees

Ensures all guests and vendors are greeted, recorded into the visitor’s log, and have signed a non-disclosure agreement

Liaison between Workvia offices

Food and Beverage Management: Oversee and ensure that food and beverage options are available to employees in a clean and friendly environment throughout the workday

Purchases or coordinates with vendors for the delivery and service of a variety of food and beverage items.

Ensures that the food and beverage area remains well-stocked throughout the work day

Ensures that the kitchen and employee break area are clean and meet appropriate health requirements

Helps plan and coordinate catered company events and meetings

Facilities Planning and Maintenance: Provide support to management and employees to ensure they have the resources needed for the efficient operation of the office.

Plans and executes team and facility moves

Manages coordination of daily facility operations; coordinates building maintenance and repairs

Manages vendor relationships and contracts in conjunction with the Sourcing & Procurement team.

Custodial supervision: oversees the cleanliness and maintenance of the office.

Ensures Physical Company Security: Responsible for ensuring that physical company security protocols are being met at all times

Work in tandem with the Business Technology team to ensure security and IT needs are met

Special Projects: Collaborate with the EMEA Office Operations Manager on various assignments and special projects as requested.

What You'll Need

Preferred Qualifications

Prior experience in office management or a similar administrative role is a plus

Proven planning, organisation, and time management skills to establish priorities and maintain productivity despite numerous interruptions

Fluency in English - ability to communicate with vendors in Danish is a plus

Excellent interpersonal communication skills (written, verbal, and listening) with demonstrated ability to interact well throughout the organisation

Problem analysis and problem-solving skills with strong attention to detail and accuracy

Ability to work successfully in an ever-changing environment and manage multiple time-sensitive projects while meeting deadlines

Strong technology and computer skills

Customer service-oriented skills to properly handle and direct inquiries to appropriate stakeholders

Proven ability to maintain confidentiality

Experience using standard office equipment (scanners, photocopies, etc) and software packages, including cloud-based software applications, spreadsheets, and word processing programs, to perform essential tasks efficiently and effectively is required

Experience creating and organising special projects preferred.

Travel Requirement & Working Conditions

Minimal travel required

Reliable internet access is required for any period working remotely and not in a Workiva office

Flexible and able to adjust work hours according to business needs.

What We Offer You

We can offer you a job in a dynamic and international company with many different customer groups, where you will have the opportunity to develop. We are a flexible workplace that values our employees and gives great individual responsibility to each person in the company.

Dedicated colleagues who take the time to help each other

An informal and fun but focused work environment

Lunch and massage arrangement

Social gatherings

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.

You can get to know us better at and #LI-JU1

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