Executive Assistant to the CEO

-Opportunity within a company with a solid track record of performance

-Opportunity to make a positive impact

-A role that offers a breadth of learning opportunities

Our client products made to last a lifetime through with simple, functional designs ready for anything and everything. Their materials are chosen with care and a thoughtful connection to the insights of our growing community - setting our North star as they strive to improve every day. Together they can do more with less.

The Job

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO at a fast-growing remote ecommerce company. This role is critical to ensuring the CEO can focus on strategic initiatives while maintaining operational excellence. The ideal candidate will be a strategic partner who can anticipate needs, manage complex priorities, and drive execution across multiple workstreams

Job Responsibilities:

Calendar & Scheduling Management

Manage executive calendar with competing priorities and time-sensitive requests

Schedule meetings, calls, and events across multiple time zones with internal and external stakeholders

Proactively identify scheduling conflicts and propose solutions

Coordinate travel arrangements and detailed itineraries when needed

Prepare meeting agendas and ensure all necessary materials are ready in advance

Follow-Up & Action Item Management

Track and monitor action items from meetings, ensuring timely completion

Follow up with team members on deliverables and project milestones

Maintain comprehensive task management systems and provide regular status updates

Escalate issues and bottlenecks to appropriate stakeholders

Ensure nothing falls through the cracks in fast-paced environment

Report Compilation & Analysis

Gather data from multiple departments and systems to create executive reports

Compile weekly, monthly, and quarterly business updates for CEO review

Create executive dashboards and KPI summaries

Synthesize complex information into clear, actionable insights

Project Management

Lead and coordinate cross-functional projects on behalf of the CEO

Develop project timelines, track milestones, and manage deliverables

Facilitate project meetings and ensure effective communication between teams

Monitor project budgets and resource allocation

Communication & Correspondence

Manage executive email and prioritize urgent communications

Draft correspondence, presentations, and internal communications

Serve as primary point of contact between CEO and internal/external stakeholders

Handle sensitive and confidential information with discretion

Strategic Support

Attend meetings and take detailed notes for CEO follow-up

Conduct research on industry trends, competitors, and potential partnerships

Assist with strategic planning initiatives and company goal setting

Ideal Candidate

Qualifications & Experience:

5+ years of executive assistant experience, preferably supporting C-level executives

Experience working in remote/distributed team environments

Must be available to work Pacific Time Zone business hours (8 AM - 6 PM PST)

Proficiency in project management tools (Asana, Monday.com, Notion, or similar)

Advanced skills in Google Workspace or Microsoft Office Suite

Experience with scheduling tools (Calendly, Acuity, or similar)

Strong written and verbal communication skills

Exceptional organizational and time management abilities

Ability to handle confidential information with the highest level of discretion

Knowledge of accounting/finance basics for report compilation