Marketing, Sales, and Web Administrative Assistant

Job Description

Position Overview

This is a part-time position that supports our sales, marketing, and web development teams by executing essential tasks that drive business growth. The ideal candidate will demonstrate exceptional organizational skills, flexibility, and efficiency while managing multiple projects across various departments.

Key Responsibilities

Design flyers, marketing materials, and other sales collateral

Assist with website content creation and maintenance

Research and reach out to new potential customers through various channels

Follow up with prospects and build professional relationships to nurture leads

Utilize HubSpot CRM effectively for lead management and sales tracking

Coordinate and implement SEO and PPC marketing efforts

Create engaging social media content and develop targeted advertising campaigns

Support cold calling initiatives and maintain professional phone communication

Log call results and lead information accurately in CRM systems

Analyze marketing performance data and generate actionable insights

Essential Skills & Qualifications:

Communication & Organization

Excellent written and verbal communication skills

Strong organizational abilities with exceptional attention to detail

Capability to manage multiple projects simultaneously while meeting deadlines

Professional phone manner and customer service skills

Team-oriented mindset with the ability to take direction from various managers

Technical Proficiencies:

Design & Creative Tools

Figma for UI/UX design and prototyping

Canva for social media graphics and marketing materials

Photoshop and Adobe Suite for advanced design work

Digital Marketing & Web Development

WordPress content management and Elementor page builder

SEO best practices and PPC campaign management

Social media advertising, particularly Facebook/Meta campaigns

Understanding of conversion optimization and digital marketing strategy

Video & Content Creation

CapCut for video editing and content creation

Ability to develop engaging visual and written content across marketing channels

Business Applications

Microsoft Office Suite proficiency

HubSpot CRM experience preferred

Data analysis and reporting capabilities

Ideal program experience

Microsoft 365

WordPress and Elementor Plugin

Adobe Creative Suite

Adobe Photoshop

Figma

Meta (Facebook/Instagram)

Ideal Candidate Profile

Professional Growth Mindset: Receptive to constructive feedback, quick to implement changes, and committed to continuous learning

Administrative Excellence: Proven ability to maintain accurate records, timelines, and project management

Marketing Acumen: Understanding of digital marketing principles and campaign effectiveness measurement

Adaptability: Comfortable working in a fast-paced environment with changing priorities

Position Details

Hours: 30-40 hours per week (flexible based on candidate's skills and availability)

Days: 4-5 days/week, on-site only

Work Style: Collaborative team environment with support from multiple managers

Growth Opportunity: Hands-on experience across sales, marketing, and web development functions

This role offers an excellent opportunity for individuals seeking to gain comprehensive experience in digital marketing, sales support, and business operations while contributing to a dynamic team environment.

Part-time

Hybrid remote