Project Coordinator / Administrative Assistant

Job Description

Benefits:

Competitive salary

Opportunity for advancement

Paid time off

Training & development

Project Coordinator / Administrative assistant

What Youll Do

As Project Coordinator, youll act as the central hub for our content production process. You'll work closely with both in-house team members and external contractors to ensure that projects stay on schedule, deliverables meet expectations, and no detail slips through the cracks.

Contractor Management

Onboard subject matter experts (SMEs), writers, and specialists for small, project-based tasks

Set clear expectations, timelines, and deliverables

Review contractor submissions for quality and completion

Approve and process payments upon successful delivery of workProject & Task Coordination

Use Monday.com to build and maintain clear Kanban boards

Organize and track tasks for the in-house production team

Monitor progress, flag blockers, and keep timelines realistic

For long-term projects, map out workload across months to prevent bottlenecks

Tools Youll Use

You should be comfortable using or quickly learning the following platforms:

Project and task management tools

Dropbox for file management and sharing

CRM for contractor records and customer needs

Outlook for internal and external communications

Proprietary software unique to our workflow (well provide training)What You Bring

Strong project coordination experience (especially managing contractors or freelancers)

Familiarity with course development, instructional design, or content production is a big plus

Proficiency with project management tools and experience designing intuitive, actionable task boards

Excellent organizational skills you see both the big picture and the small details

Clear communicator written, verbal, and digital

Able to balance structure with flexibility in a creative environment

Bonus Points If You Have

Experience working in education, e-learning, or publishing

An understanding of how to scope and forecast team workloads

A natural instinct for spotting misaligned timelines or resourcing gaps before they become issues

Full-time