Clerk II - Accounts Receivable / Accounts Payable

Statement of Duties: This position is responsible for: Review (based on UCOA guidelines) and approval of all purchase orders, and placing of all district orders with vendors.

Receiving and processing of all vendor invoices for payment and the generation of accounts payable check runs for the district in a timely manner.

Scan all documentation to the AP system when processing invoices.

Uploading positive pay files to the bank website for all checks.

Create and post all purchase order adjustments.

Posting of all account payable vouchers to the general ledger.

Handling of vendor inquiries and requests.

Maintain vendor files, add new vendors, and ensure compliance with W-9 requirements.

Reconciliation of vendor statements to invoices.

Preparation, reconciliation, review and filing of the annual 1099's and various reports required by state and local agencies.

Maintain records of cash receipts and disbursements.

Review, post and reconcile all credit card payments via My SchoolBucks and review/print out deposit slips and record all food services deposits made for school lunches.

Receive all check batches from schools for student activities account, as well as, before & after school daycare program, review for posting info, run tally of checks and reconcile to the batch information, review the batch in the bank website, post to the general ledger, and send copy of journal entry to school secretaries for student activities accounts.

Deposit payments received by the district via electronic scanner deposit and/or physical bank deposits.

Follow up on outstanding checks, reissue as necessary and remit unclaimed property to the State.

Training of new clerical employees on the use of Infinite Visions School ERP Pro accounts payable and the general ledger systems.

Work with independent, state and federal auditors as necessary to support various district audits.

Interacting with the public related to school department business.

Support district/school financial clerks with questions and problem solving.

Understand and carry out both oral and written directions.

Attendance is an essential function of all BWRSD positions.

Assist Accounting Manager as needed.

Deposits to bank (travel reimbursement) Other duties as assigned