GENERAL BUYER - PURCHASING

Job Description

Overview

POSITION SUMMARY:

The incumbent in this position is responsible for procuring goods and services, including warehouse inventory items, direct receiving items, and special project purchases in a very fast paced work environment. Exercises buying responsibilities and judgments on the basis of the best value, considering quantity, quality, and service. This position will work closely with the Manager - Purchasing on purchasing initiatives. He/she will also work closely with the department heads to control costs and maintain a sound purchasing system.

Responsibilities

ESSENTIAL FUNCTIONS:

(These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position)

Purchase merchandise and commodities.

Conducts supplier and material analysis.

Handles special projects research for the department.

Responsible for negotiating long-term and short-term transactions with vendors.

Identify suppliers, select merchandise, and negotiate bills of sale for a business.

Coordinate activities involved in procuring goods and service information such as price availability and delivery schedule.

Arrange timeline to complete tasks and department assignments or projects, and meet the deadlines related to those assignments.

Recommend method of procurement such as make buy lease or rent.

Prepares purchase orders and request for quotations.

Establish and initiates strong interdepartmental relationships.

Reviews department requisitions, bids out requisitions where appropriate, determines types of procurement and vendor to be utilized.

Analyzes changes in product use or total consumption, or services provided, to determine effects on costs.

Reviews inventory (such as office supplies, retail, and certain food items) and places orders in order to maintain par levels of inventory which best meets the users’ requirements.

Works with vendors to resolve discrepancies, return items, and coordinate delivery schedules in order to ensure timely delivery of quality product that meets the user department needs.

Must be able to communicate organizational policies, procedures, and philosophies to associates to create a strong working relationship.

Must establish strong professional working relationships with suppliers.

Adheres to all Indiana Gaming Commission Regulations and Departmental Standard Operating Procedures.

NON-ESSENTIAL JOB FUNCTIONS

Attend seminars when needed.

Qualifications

EDUCATION AND /OR EXPERIENCE REQUIREMENTS:

(Related education and experience may be interchangeable on a year for year basis)

Minimum four years’ experience in purchasing. Associate degree preferred.

ADDITIONAL REQUIREMENTS: (Licenses, Certifications, Testing, etc.):

Must obtain and maintain all licenses / certifications per Federal, State, and Indiana Gaming Commission.

Must successfully pass background check.

Must successfully pass drug screening.

Must be twenty-one (21) years of age.

Prior experience in the Gaming industry strongly preferred.

KNOWLEDGE OF:

Procedures, methods, and equipment including computers and applicable software applications such as word processing, email, spreadsheets, and databases to include excellent working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.

Reviewing inventory stock levels and placing orders to maintain par levels.

Interviewing and identifying potential new vendors and suppliers in order to secure more cost-effective sources of products and services.

The Accounts Payable department to address differences between order pricing and receiving quantities.

Effective communication and negotiation skills.

Personal and mini-frame computer skills.

ABILITY TO:

Be flexible to work varying shifts and time schedules as needed.

This position spends time on the Casino floor and is subject to varying levels of crowds and noise, and the severity of which depends upon guest volume.

Obtain and maintain all appropriate licenses / certifications per Federal, State, and Gaming regulations.

Use a computer keyboard and IP computer system.

Review and comprehend requisitions, purchase orders, reports, and other necessary documentation.

Communicate effectively with vendors and all levels of employees.

Perform data entry for extended periods of time.

Work with minimal supervision.

Effectively manage multiple priorities in a fast-paced environment and consistently meet deadlines.

Full-time