Purchasing Assistant

Job Description

Summary of the position: The Purchasing Assistant supports the purchasing process by selecting reliable suppliers, monitoring inventory needs, and preparing purchase orders. This role helps coordinate deliveries, verifies shipments, resolves discrepancies, and keeps accurate records while maintaining positive supplier relationships. Other duties as assigned.

What You’ll Do

Identify and select reliable, cost-effective suppliers with quality products.

Monitor inventory levels and determine purchasing needs.

Request quotes, negotiate prices, and prepare purchase contracts.

Create, process, and track purchase orders, ensuring accuracy and approvals.

Schedule, monitor, and confirm delivery of purchased goods.

Verify shipments, resolve discrepancies, and authorize payments.

Maintain accurate records of purchases, receipts, and related documents.

Build and maintain strong, long-term relationships with suppliers.

Recommend alternatives when requested items are unavailable or outside guidelines.

Keep purchasing files and information organized and accessible.

Other duties as assigned.

Miscellaneous purchasing for other locations.

Quote entry, other data entry.What You’ll Bring

High school diploma or GED required. Degree in business administration, procurement, or a related field preferred.

2+ yrs’ experience as a purchasing agent or in a similar position.What We Value

Proficiency in CRM (preferably SAP) and inventory management software programs.

Excellent communication and negotiation skills.

Strong organization and documentation skills.

Strong research and analytical skills.

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Full-time