Legal Secretary Paralegal

Job Description

We are looking for a legal secretary to streamline the day-to-day functions of a growing law office. The candidate is trustworthy, responsible, well-organized, and has some legal experience, however willing to train. As a legal secretary you will nurture client relationships, conduct research for ongoing cases, and handle general clerical tasks. There will be some training to orient the secretary to the Law office's operation.

Legal Secretary Duties and Responsibilities

Greet and interact with clients in person, over the telephone, and via email

Assist with information gathering and research for cases, including client details such as employment, financial, and medical records as well as legal documentation

Assist Paralegals with drawing up legal documents including complaints, discovery requests, motions, pretrial agreements, subpoenas, and summonses

Prepare forms for clients including accident reports, applications, and court or trial requests

Communicate with court officials and opposing counsel on behalf of clients and attorney

Help prepare for arbitration, depositions, hearings, mediation, and trials

Take notes at meetings, client interviews, depositions, and hearings

Handle incoming and outgoing mail

Manage attorney's calendar; schedule meetings and appointments

Maintain organized files, including copies of all documents and correspondence

Manage invoices and expenditures

Legal Secretary Requirements and Qualifications

Associate’s degree or related field

Legal secretary certification of Legal Secretaries is preferred but not required

Demonstrate ethical conduct and ensure client confidentiality

Excellent research and organizational skills

Superb written and oral communications skills

Professional regarding time management and appearance

Computer literate in word processing, databases, email, and office software

Full-time