Analyst - Payroll Accounting

What’s needed to succeed (Minimum Qualifications):

Bachelor's degree in accounting, Finance, Business, or related field

2+ years of experience in general accounting

2+ years of experience in account reconciliation and analytics

Experience with Payroll Accounting and preparation of Journal Entries and Balance Sheet Account Reconciliation with stringent deadlines

Attention to detail, ability to adjust to a flexible schedule as needed, and strong initiative; must be a self-starter

Ability to analyze data and produce meaningful reports and metrics

Strong skills in MS Office - especially Excel and Access

Ability to communicate complex ideas to all levels of the organization

Ability to problem solve

Must be legally authorized to work in the United States for any employer without sponsorship

Successful completion of interview required to meet job qualification

Reliable, punctual attendance is an essential function of the position

Our collaborative Finance teams at United consist of Financial Planning & Analysis, Internal Audit, Treasury, Global Procurement, Controllership, Investor Relations and more. These teams provide the financial fuel that keeps our operation running from providing detailed analyses of financial planning, performance, and forecasts to managing our investments and financial strategies. Our Finance team plays an integral role in making our airline profitable and successful by meeting our financial goals.

Job overview and responsibilities

The Analyst – Payroll Accounting will ensure we are complying with generally accepted audit standards for internal and external audits. This position is responsible for balancing and reconciling the payroll sub ledger to the general ledger, preparing and uploading manual journal entries into the General Ledger System. Perform monthly account reconciliation; researching payroll accounting inquiries that are submitted by the departments or via audit requests.

Financial Reporting and Reconciliation:

Reconcile general ledger accounts to ensure the accountability of the Payroll Department

Develop and maintain Microsoft Excel worksheets and database to aid in the monthly, quarterly, and annual payroll reconciliation as well as the Variance explanation

Communicate effectively with internal and external departments to resolve reconciling items

Submit journal entries to correct any imbalances between payroll sub ledger and general ledger

Provide audit support for upper management’s review and internal / external auditor’s review

Support the payroll operations area in tracking manual entries and ensure those entries are properly being recorded to payroll sub-ledger and general ledger

Meet General ledger accounting close month end and reconciliation deadlines

Perform payroll accounting research as required by other departments

Manage all jobs and month-end close for Oracle AR

Disbursements:

Prepare wire request or check request to fund tax wires

Balance the payroll reports for the wire request or check request using a Microsoft Excel worksheet required for the corresponding disbursement

Make sure all disbursements follow the signature approval authority list from the treasury department

Maintain all Microsoft Excel disbursement logs needed for review by upper management, auditors, and other divisions

Release the payroll funding after the reports are balanced and the wire request are completed

Banking

Manage daily banking exceptions

Upload/Review/Approve Chase Access Local Draft

Handle month-end stop payment

Maintain Microsoft Excel worksheet logs for manual checks, voids, stop payment, and unclaimed wages for future inquiries

Miscellaneous Tasks:

Audit and manage quarterly preparation and submission of BLS Multiple Worksite Reporting

Manage 1099 reporting for deceased employees; coordinate with Accounts Payable and Payroll OPS form issuance and handle beneficiary inquiries

Assist various departments with payroll, benefits, and employee receivable research

Assist with jurisdiction audits as needed

This position provides a hybrid work arrangement including working onsite at our Houston office location a few days a week.