Geographic Administration Officer

Geographic Administration Officer. Amman. Posting Date: 08/27/2025. Deadline: 09/09/2025

Role Title: Geographic Administration Officer

Contract Type: Regular

Reporting To: Geographic Lead Middle East and North Africa

Program/Department/Unit Name: Programs

Location: Amman

Team Name: Geographic Lead Middle East and North Africa

Role Purpose

The Administration Officer will take on advanced executive assistant responsibilities to enable leaders to focus on strategic value activities. Examples activities could include logistics support, budget tracking, events management, schedule management, preparing briefing materials, presentations, contracts administration, credit card reporting, and travel arrangements.

Key responsibilities

Manage a wide range of administrative and executive support tasks, including events management and logistics support

Support the Geographic Leads with administrative functions, including coordinating schedules, planning complex stakeholder meetings/events, and researching/arranging logistics

Track budget and spending under the Geo Policy Unit and maintain coordination with other team members under the Unit

Serve as a critical communications liaison between the Geographic Leads and the OSF Network as a whole, exercising considerable discretion and working under limited supervision

Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, meeting agendas and logistics notes, presentations, and reports as needed

Take notes in meetings and supports project management as required

Key internal relationships

VP Programs, Senior/Managing Directors, Executive Assistants, Department Directors, Global Operations, Grants Management

Key external relationships

External organizations and vendors relevant for event management and logistics

The ideal candidate

Multiple years of prior experience in providing executive support services and event planning supporting senior leaders

Proven experience in collaborating, engaging and supporting multi-country stakeholders

Excellent writing and communication skills with the ability to express ideas, request actions, and/or formulate plans or policies

Ability to effectively plan, organize, and prioritize activities to efficiently meet objectives (within a complex and multi-geography environment)

Ability to manage, analyse data and draw insights for managers, including organizing and updating financial data accurately

Proficiency in office software and technology (e.g., MS Office Suite).

Attention to detail and problem-solving skills

Professional discretion and judgement in dealing with confidential information

Commitment to Diversity and Inclusion by recognizing and responding positively to individual and group differences in the workplace and beyond. Building an inclusive workplace by respecting and seeking out diverse viewpoints and perspectives

Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity

Willingness to adjust working hours to include calls and discussions with colleagues and vendors located in various geographic regions

Managing Change - Ability and skill to demonstrate a change mindset as well as plan, execute and monitor activities during times of change whilst keeping performance levels up

Able to build consensus with diverse audiences/stakeholders

Possesses cultural sensitivity to work respectfully and effectively in different settings

An excellent knowledge of English and Arabic

Knowledge of other languages such as French would be an asset

What we offer

Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.

Excellent benefits and perks to promote well-being and a healthy work-life balance, including:

Generous time off and flexible work arrangements.

Employer-paid health insurance and dental plans for individuals and families (no employee contribution required).

Exceptional retirement savings plan (non-contributory for employees) and life insurance.

Progressive paid parental leave, reproductive and family planning support, and much more.

A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.

Who we are

Open Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizes grant making around specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly to emerging needs. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.

Guided by our founder’s values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.

Additional information

Open Society Foundations is committed to building an inclusive workforce that reflects the communities we serve. We actively seek applications from talented individuals across all backgrounds, identities, and life experiences. Each candidate is evaluated solely on their unique qualifications without regard to race, age, sex, religion, ethnic origin, nationality, gender, sexual orientation, disability, pregnancy, or any other legally protected characteristics.

We are committed to providing reasonable accommodations for candidates with disabilities.

Competitive rates of pay apply.

Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.

We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.

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