Data Entry Clerk - City Attorney

Salary : $16,640.00 Annually

Location : Mesquite, NV

Job Type: Part Time

Job Number: 00332

Department: City Attorney

Division: Administration

Opening Date: 08/28/2025

Closing Date: 9/14/2025 11:59 PM Pacific

Description

Job descriptions/specifications are intended to indicate the essential functions and levels of work difficulty of the position and are not intended to describe in detail all of the position's specific duties and responsibilities nor exclude other duties of similar level or difficulty. Additionally, it is not intended to limit management's rights to assign, direct, and control the work of employees under their supervision.

DEFINITION

Under general supervision, provide a wide variety of duties related to the operations of the City Attorney's Office. Assume independent judgment with minimal direction by the City Attorney and/or Supervisor and must be able to handle confidential matters with a high level of judgment.

Examples of Duties

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITES

(Essential functions are those functions that the individual who holds the position must be able to perform unaided or with the assistance of reasonable accommodation.)

Serve as a representative of the City of Mesquite, demonstrating a positive attitude and progressive actions through the display of professionalism, courtesy, and appropriate tact and discretion in all interactions with other employees and with the public.

Respond to and assist with calls from the public, court, and attorneys; accurately distribute correspondence and other communications received; receive inquiries and concerns on behalf of the City Attorney's Office.

Create, organize, and maintain department filing and case management records systems.

Perform administrative duties such as filing, copying, scanning, & shredding.

Draft and file correspondence, forms, documents, and pleadings.

Assist with preparing criminal discovery packets for mailing to defendants and their attorneys in criminal cases, including creating discovery letters, scanning, redacting, arranging trial exhibits, witness statements, body camera, and surveillance DVD burning, and all other appropriate discovery documentation.

Assist with preparing subpoenas for issuance and service in trials.

Assist with day-to-day operational activities within the City Attorney's Office.

Be dependable and always meet acceptable attendance requirements.

Track, store and destroy files.

Follow all applicable safety rules and regulations.

Must be able to pass and complete all NCJIS and NCCIS training certifications and background requirements. OTHER JOB FUNCTIONS

Assist in departmental operations assigned.

Protect confidential information by preventing unauthorized release, both verbal and/or writing.

Perform other related duties as assigned.

Typical Qualifications

QUALIFICATIONS

The degree of knowledge and ability as outlined under this section is that which is necessary to satisfactory perform the essential functions of this position.

Knowledge of:

Basic City Attorney Office functions.

Proper dissemination procedures of documentation.

English usage, spelling, grammar, punctuation; business letter writing and basic report preparation techniques.

Modern office practices, operations, administrative procedures and methods, telephone and reception techniques, and computer equipment, programs, applications and uses.

Computer software used in a law office general municipal or governmental legal office practices and procedures.

Organization, procedures, and operating details of a municipal government.

Customer service needs and delivery. Ability to:

Perform a range of secretarial work involving the use of independent judgment and personal initiative.

Ability to multitask.

Attention to detail.

Work independently in absence of supervision.

Operate and utilize modern office equipment and software.

Communicate clearly and concisely, both orally and in writing.

Organize and maintain accurate files and records. Experience, Education and Training:

Any equivalent combination of training, education and experience which provides the individual with the required knowledge, skills, and abilities to perform the job. A typical way to obtain the required knowledge and abilities would be:

Education: High school diploma or GED

Experience: One year of clerical or receptionist experience

License or Certificate: Must possess at the time of employment and continuously throughout employment a valid Nevada or "border state" driver's license, as defined by NRS 483.

Competencies:

Communicativeness- Effective performers recognize the essential value of continuous information exchange. They actively seek information from a variety of sources and disseminate it in a variety of ways. They use modern technologies to access and circulate information. They take responsibility for ensuring that their peers and supervisors have the current and accurate information needed for success.

Composure - Effective performers maintain emotional control, even under ambiguous or stressful circumstances. They are able to demonstrate emotions appropriate to the situation and continue performing steadily and effectively.

Customer Service - Effective performers attend to customers in a timely manner. They view the organization through the eyes of the customer and go out of their way to anticipate and meet customer needs.

Drive/Energy - Effective performers have a high level of energy and the motivation to sustain it over time. They are ambitious and passionate about their role in the City. They have the stamina and endurance to handle the substantial workload present in today's organizations. They know that a healthy work/life balance is important to sustained energy. They are motivated to maintain a fast pace and continue to produce even in exhausting circumstances.

Functional/Technical - Effective performers are knowledgeable and skilled in a functional specialty. They add organizational value through unique expertise in a functional specialty area. They remain current in their area of expertise and serve as a resource in that area for organization.

Integrity - Effective performers think and act ethically and honestly. They apply ethical standards of behavior to daily work activities. They take responsibility for their actions and foster a work environment where integrity is rewarded.

Initiative - Effective performers are proactive and take action without being prompted. They do not wait to be told what to do or when to do it. They see a need, take responsibility, and act on it. They make things happen.

Learning Agility- Effective performers continuously seek new knowledge. They are curious and want to know "why". They learn quickly and use new information effectively. They create and foster a culture of interest, curiosity, and learning.

Positive Impact - Effective performers make positive impressions on those around them. They are personable, self-confident, and generally likable. They are optimistic and enthusiastic about what they do, and their excitement is contagious. They energize those around them.

Problem Solving/Decision Making- Effective performers are able to identify problems, solve them, act decisively, and show good judgment. They isolate causes fr0m symptoms, and compile information and alternatives to illuminate problems or issues. They involve others as appropriate and gather information from a variety of sources. They find a balance between studying the problem and solving it. They readily commit to action and make decisions that reflect sound judgment.

Sensitivity- Effective performers value and respect the concern and feelings of others. In the workplace, this compassion translates into behavior that communicates empathy toward others, respect for the individual, and appreciation of diversity among team members and the public.

Team Player- Effective performers are team oriented. They identify with the larger organizational team and their role within it. They share resources, respond to requests from other parts of the organization, and support larger legitimate organizational agenda as more important than local or personal goals.

Supplemental Information

WORKING CONDITIONS

Work is performed under the following conditions:

Duties require sufficient mobility to work in a typical office setting and use standard office equipment; sustained posture in a seated position for prolonged periods of time; vision to read printed materials and a VDT screen, and hearing and speech to communicate in person or over the telephone. Physical exertion required due to occasional walking, standing, bending, stooping, and reaching. Must be able to handle stressful situations, attend some breakfast, lunch or evening meetings and travel to off-site facilities. Must be able to carry/lift/push or pull loads of up to 25lbs.

Department: City Attorney

Division: Administration

Reports to: City Attorney

Classification/Grade: Confidential G14P

Wage Assignment: Hourly

FLSA Status: Non-Exempt/At-Will

EEO 4 Category: f- Administrative Support

MVR: Yes

JD#: 70017

The City of Mesquite is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals. The City of Mesquite encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.