Real Estate Operations & Administrative Coordinator Remote

Meydenbauer Partners is a next-generation consulting and outsourcing firm dedicated to helping high-growth startups, mission-driven organizations, and scaling businesses operate more effectively. We combine elite global talent, cutting-edge AI tools, and strategic consulting to deliver enterprise-grade outcomes with the agility of a startup.

We are currently seeking a skilled Operations & Administrative Coordinator to support multiple U.S.-based real estate investment and property management firms. This is a full-time, client-facing role ideal for professionals who thrive in dynamic environments, can manage complex operational workflows, and are comfortable working directly with leadership teams.

Why This Opportunity Stands Out

This role goes beyond traditional administrative support. You will serve as an operations partner streamlining property management workflows, coordinating with tenants and vendors, and ensuring financial and compliance processes run smoothly. You'll gain hands-on exposure to U.S. real estate operations while building long-term career growth opportunities.

Why Work With Meydenbauer Partners

Career Growth: Clear advancement paths, with many consultants promoted into leadership roles within 12-18 months

Long-Term Roles: Consistent, full-time engagements with established U.S. real estate clients

Performance Incentives: Quarterly bonuses and milestone-based rewards

Flexible Remote Setup: Work from anywhere in the Philippines with overlap in U.S. Pacific Time

Advanced Tools & Training: Access to property management platforms, AI tools, and company-paid certifications

Supportive Culture: Join a people-first, globally distributed team that invests in your success

Key Responsibilities

Operations & Tenant Coordination

Review, assign, and track work orders in client systems (e.g., AppFolio, Yardi, Buildium)

Communicate with tenants, vendors, and contractors to schedule and confirm maintenance requests

Monitor progress of jobs and ensure timely completion with proper documentation

Administrative & Financial Support

Track expenses, invoices, and operational costs related to property portfolios

Assist with accounts payable/receivable and basic reporting

Maintain compliance and operational documentation for audit readiness

Portfolio & Reporting Support

Prepare investor-ready reports with KPIs and portfolio summaries

Support leadership with scheduling, follow-ups, and communication workflows

Maintain CRM hygiene and ensure data accuracy across platforms

Required Qualifications

Minimum 3 years of experience as a Virtual Assistant, Executive Assistant, Operations Coordinator, or similar role

Experience supporting U.S.-based real estate businesses strongly preferred

Familiarity with property management systems (AppFolio, Yardi, Buildium, or similar)

Strong organizational and multitasking skills with excellent attention to detail

Excellent English communication skills (written and verbal)

Experience with financial operations (invoice tracking, expense monitoring, reporting)

Based in the Philippines with a reliable internet connection and professional home office setup

Preferred Skills

Experience with U.S. property maintenance workflows

Proficiency with project management tools (ClickUp, Notion, Asana)

Experience with QuickBooks or other financial systems

Strong problem-solving skills and ability to adapt quickly

Comfort using AI and automation tools to improve efficiency

Technical Requirements

Reliable high-speed internet connection

Quiet, professional work environment

Backup internet and power solutions preferred (UPS, mobile hotspot etc.)

Compensation & Benefits

Hourly Rate: $7.00-$18.00 USD/hour (based on experience and skill level)

Bonuses: Quarterly performance-based incentives

Schedule: 30-40 hours per week, with overlap to U.S. Pacific Time

Career Development: Access to AI tools, sponsored certifications, and mentorship from senior leaders

How to Apply

To be considered, please submit the following:

Updated resume highlighting relevant real estate/operations experience

1-3 minute introduction video (Loom or similar) describing your background and why you're a strong fit

Typing test result from typetest.io (45 WPM minimum, 55+ preferred)

Apply now via our Candidate Portal or email your application to .

Only applicants who submit all requirements (resume, video, typing test) will be prioritized.

Note: Were actively building our talent pipeline. Even if current openings fill quickly, strong candidates will be prioritized for future opportunities with our U.S.-based real estate clients.