Scheduling Officer

Department: Office of the Registrar

Campus: Barrie

Classification: Support Staff

Posting Date: August 26, 2025

Salary Range: PB I $39.34 (start rate) - $45.59 (4-year rate)

Hours per week: 35 hours per week

Status: Contract (Appendix D)

Effective Date: ASAP to March 31, 2026

THIS IS A TEMPORARY REPLACEMENT POSITION FOR A BARGAINING UNIT EMPLOYEE. Terms and conditions of employment are as outlined in the Support Staff Collective Agreement.

Reporting to the Manager, Quality Assurance and Special Projects the incumbent gathers and analyzes all relevant scheduling information, data and restrictions in order to create the College’s program, faculty, room, and student timetables at all campus locations. Specific duties include, but are not limited to:

Creating and implementing the setup of all required scheduling databases each semester

Verifying and ensuring the accuracy of scheduling information

Producing timetables to meet the needs of academic areas, students, the Academic Collective Agreement and the college

Identifying, analyzing and resolving scheduling issues related to course sectioning, faculty and program loading and room requirements for all campus locations

Assisting the manager with processes related to scheduling and registration as required

Working with partnership institutions to complete timetables, troubleshooting issue

Communicating on a regular basis with the manager, Registrar, staff and faculty during the scheduling process to share information, new techniques and suggestions for improvements

Conducting scheduling information sessions to keep staff current on scheduling procedures

Conducting testing of new versions of scheduling applications (with SIS); lead role in upgrade / implementation of system

Developing and maintaining procedure manuals as required

Utilizing historical data such as: space utilization reports, audit data, projected program offerings and enrolment data to forecast future space and building requirements for all college locations

Maintaining a room inventory for publication and distribution to Academic areas

Providing back up for ad hoc space scheduling processes as required

QUALIFICATIONS:

Successfully completed a three-year postsecondary diploma / degree in a relevant field of study which includes, but is not limited to computer studies or business

Three years’ experience in a similar role within a computerized, scheduling and / or registration environment

Experience maintaining a database, including identifying and resolving database errors

Experience with testing, system upgrades

Experience presenting to groups, developing / maintaining procedural manuals and updating stakeholders on the scheduling process

Experience analyzing data from multiple sources and producing statistical reports to assist in forecasting College space requirements

Computer skills and experience with the following: Student Information System (e.g. Banner), scheduling software (e.g. Infosilem’s Academic Suite and Enterprise), and Microsoft Office Suite (i.e. Outlook, Word, Excel, etc.) to create timetables and communicate with stakeholders

Communication (oral and written) and problem-solving skills to resolve scheduling conflicts and provide functional guidance to stakeholders

Demonstrated organizational and multitasking skills with the ability to prioritize to meet varying critical deadlines

Proven mathematical and analytical skills to work with quantitative and numerical data

Experience working with college policies / practices / procedures (including the Academic Collective Agreement) is an asset

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has introduced FLEX Work for some positions. This position is currently eligible for Fully Remote Work. FLEX Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the FLEX Work guidelines. All employees are required to permanently reside in the province of Ontario.

Applications for this position must be received by 11:59 p.m. September 7, 2025. While we thank all applicants, only those contacted for an interview will be acknowledged.