Part Time Bookkeeping and Administrative Assistant

Job Description

This is a part-time position that offers flexibility in days and hours worked. It is not a remote position.

Job Summary

We are seeking a part-time Bookkeeping and Administrative Assistant to join our team. In this role, you will work closely with the Office Manager to maintain accurate accounting and vendor records. Your responsibilities will include processing and verifying credit card transactions, maintaining online and paper vendor files, creating and maintaining customer folders and assisting with general office duties. The ideal candidate is detail-oriented, highly organized, and has a strong computer skills.

Responsibilities

DUTIES AND RESPONSIBILITIES:

Process credit card receipts and match them to online transactions

Documenting financial transaction details and monitoring the transactions

Scanning or downloading receipts and moving them to appropriate online vendor files

Entering data into bookkeeping software (QuickBooks Online)

Download and organize bank and credit card statements

Reconciling company accounts

Highlighting discrepancies in company records and research possible reasons for errors or differences

Working with CPA firm as needed

Maintaining customer and vendor hardcopy filing systems.

Track project costs.

Handles other basic administrative duties as required

Qualifications

Previous experience as a bookkeeper, accounting clerk or similar position

Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, Microsoft Word, Outlook and Adobe PDF

Strong mathematical and analytical skills

Excellent attention to detail, time management, and communication skills

We are a drug-free workplace, and all applicants & employees are subject to pre-employment, post-accident, and random drug screenings. A background and credit check will be required for this position.

Part-time