Accounting Assistant

Job Details

Entry

PHOENIX, AZ

Full Time

High School - GED

Accounting

Description

JOB SUMMARY

Under the direction of the Controller and Billing Supervisor, work with a minimum of supervision performing a variety of assigned accounting and billing duties.

JOB DUTIES AND ESSENTIAL FUNCTIONS

The Accounting Assistant performs a variety of tasks and duties which may include, but are not limited to the following:

Scan and collate invoices daily.

Match vendor remittances with checks for mailing.

Log and code electric, gas, and phone utility invoices for payment daily.

Maintain vehicle maintenance and gasoline receipts; balance and code related invoices, Maintain log of main extension contracts; assist in preparing main extension contract audits and prepare information to record completed main extension contracts.

Maintain miscellaneous accounts receivables from non-utility customers.

Assist with bi-weekly payroll processing.

Process monthly and quarterly state and local sales tax filings and check requisitions. File and maintain Accounting Department records and log location of critical documents.

Assist in month-end and year-end accounting close.

Assist with Billing Operations

Process and validate entry of Billing account maintenance and Auto-Pay applications.

Process third party vendor changes or updates regarding Billing accounts.

Process customer payments, prepare bank deposits, and cash reporting.

Provide support to the Customer Service Representatives and Meter Readers

Assist the Billing System Analyst I with filing and shredding.

Perform other duties assigned by the Controller and Billing Supervisor.

Qualifications

SKILLS, KNOWLEDGE AND PHYSICAL REQUIREMENTS

Skills, knowledge and physical requirements include, but are not limited to the following:

Excellent personal computer skills and working knowledge with Word and Excel.

Working knowledge of accounting applications and practices; and ability to analyze normal business transactions.

Working knowledge of fax machine, multi-function copier and 10 key adding machine

Good organizational skills and ability to prioritize work.

Ability to cornmunicate effectively, both verbally and in writing,

Ability to interact with supervisors, co-workers, and other employees in a cooperative and professional manner.

Ability to perform repetitive physical activities using feet, legs, hands, and arms and which include use of keyboard, multiline telephone/switchboard, walk, sit, bend, stoop, climb stairs, lift up to 20 lbs., reach, grasp, push and pull.

EDUCATION TRAINING AND EXPERIENCE The following are required:

High school graduate or equivalent.

Minimum I year of clerical and computer operations or related experience.

Valid Arizona driver's license and acceptable driving record.