Accounting Assistant - Confidential

Job Description

About the Organization

Public schools are not only the centers of safety and learning for our young people, but they also shape the social and economic conditions of our communities. Leaders in the Louisiana Association of Educators (LAE) know how deeply connected we all are, and we are committed to building a movement that not only defends and transforms our schools but also wins real improvements in the lives of educators, our students, their parents, and our communities. We are all in this together, and organizing together, we can win the schools our students deserve.

Position Opening – Accounting Assistant

Provide accounting and clerical support in the areas of payroll, benefits, and accounting. Responsible for payroll and benefits processing for 20 participants, including processing of semi-monthly payroll, administration of employee benefit plans, and updating of the system. Create and input monthly journal entries. Create and maintain analytical tools from general ledger information. Provide research and information related to bargaining with the staff union. Perform administrative tasks and duties under the guidance of the CFO as needed to fulfill LAE's mission.

Functional Competencies

Strong interpersonal skills and diplomatic approach to managing professional and business relationships.

Exceptional organization and administrative skills, detailed and process-oriented, with high attention to detail.

MS Office skills (Excel, Word, PowerPoint, Outlook), as well as skills in working with spreadsheets and budgets, are required.

Fosters accountability, proactive decision-making, teamwork, and a "customer-service" orientation.

Promotes a working environment of excellence, external and internal collaborations, and professional standards for the organization.

Skilled in gathering and articulating information, initiating and using good judgment and initiative in making decisions.

Excellent verbal and written communication skills.

Ability to work independently and as part of a team, and to collaborate with others.

Ability to manage multiple projects and processes simultaneously, sometimes under tight deadlines.

High ethical standards and respect for confidentiality.Qualifications/ Requirements:

A bachelor's degree in accounting or an Associate's degree with comparable work experience in areas of accounting or payroll is required—three (3) years of solid accounting experience, with payroll and benefits experience as a plus. Experience with accrual-based accounting is preferred but not required.

Ability to work independently and prioritize multiple tasks and responsibilities.

Experienced in automated accounting systems and Microsoft Office applications, including Outlook, Word, and Excel. PeopleSoft experience is beneficial but not required.

Proven computer skills with excellent efficiency and accuracy. Comfortable with Excel and able to demonstrate solid basic skills, including the ability to write formulas, filter, sort, and reference data.

Self-starter, able to work with minimal (and distance) supervision.

Excellent organizational and communication skills.

Displays initiative, is naturally curious, and is dedicated to an accurate and solid work product.

Must have reliable transportation.

Willing to work nights and weekends on occasion as needs arise.

Responsibilities:

Responsible for maintaining the 3rd party payroll system for 20 participants, including new hire setup, maintenance of records as changes occur, processing of semi-monthly payroll, and creation of journal entries to record activity.

Primary day-to-day contact for benefits insurance broker, carrier, and vendors. Ensures all information within the carrier databases is up to date and changes are processed on a timely basis—Reconciles monthly billing and reviews for accuracy.

Accounts payable input, including review for proper coding. Processing of invoices for payment included the production of checks and obtaining approvals and signatures.

Standard monthly journal entry creation and input.

General ledger account analysis.

Provide research/assemble information in preparation for bargaining with the staff union.

Other duties as assigned

Compensation Package:

LAE is prepared to offer a competitive salary and benefits package consistent with experience, skills, and demonstrated abilities.

To apply, please email Karla Owens at . Email should include a brief introduction and summary of relevant experience and accomplishments, along with a resume. Applicants selected for an interview should be prepared to provide contact information for three references. Initial applicants to be reviewed starting August 25, 2025. Position to remain open until filled.

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Full-time