Purchasing Technician

Description

GENERALDESCRIPTION:

Under general supervision, this job performs moderately complex purchasing and administrative work according to established procedures,division/departmental guidelines,internal controls,and regulatory requirements applicable to the work. Employees in this job classification function professionally to accomplish assigned tasks according to established schedules,calendars,and projects. Work is performed under the supervision of the Purchasing Agent.

Essential Job Functions

ESSENTIAL JOB FUNCTION:

Provide guidance and assistance to the BOCC and other governmental agency employees and outside vendors to help accurately complete the purchasing process in accordance with established policies.

Oversee and maintain inventory control for all county inventory.

Appropriately applies advanced knowledge of the principles and practices of accounting, budgeting,procurement,and record keeping required for the area of assignment

Initiates requisitions and purchase orders for appropriate documentation and accounting and adherence to county policies and budgets.

Compiles, analyzes, and reports various statistical data and transactional information daily, monthly, and year-end;analyzes and reports historical and projected information.

Performsdetailedresearchandcompilesstatisticalandfinancialdataformonthlyactivityand payments. Coordinates submission and formulation of documentation required.

Assists the Purchasing Agent with various projects and tasks as assigned.

Performs duties in a fast-paced and sometimes stressful environment;consistently interacts with others proactively.

In case of an emergency or crisis situation(hurricane,flood,etc.), the position must respond/perform recovery duties asassigned by the immediate supervisor.

Maintains regular physical attendance during normal work hours at one of the county’s offices or work facilities with the ability to work evenings, nights, weekends, and holidays.

[These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.]

Minimum Qualifications

MINIMUM QUALIFICATIONS:

KNOWLEDGE,SKILLS,AND ABILITIES:

Proficient in software applications such as Excel,Word,and PowerPoint

Knowledge of county government functions and practices of governmental accounting

Ability to multi-task while maintaining a high level of concentration and accuracy despite constant interruptions

Ability to utilize mathematical formulas;to add, subtract,multiply and divide numbers;to determine percentages and decimals,to analyze statistical data

Ability to read and prepare a variety of forms and documents,including budget requests,various budget-related reports,etc.,using the proper format

Ability to establish effective working relationships with management, employees, employee representatives,business professionals,and the general public

Ability to utilize tact and diplomacy to deal effectively with the general public and fellow employees

Ability to communicate effectively both orally and in writing using proper English(grammar, punctuation,spelling,and sentence structure)

Ability to understand and follow oral and written instruction,complex policies,laws,and directives

Ability to work efficiently and accurately in an atmosphere of frequent interruptions

Ability to remain calm in stressful situations

EDUCATION AND EXPERIENCE:

GraduationfromanaccreditedcollegeoruniversitywithanAssociate’sDegreeinFinance, Accounting,or related field

Three(3) years purchasing experience

LICENSES,CERTIFICATIONS,ORREGISTRATIONS:

Valid Florida Driver’s License and a driving record acceptable to the insurance provider

Must possess or obtain the required National Incident Management System (NIMS) certifications within six (6) months of employment

Supplemental Information

ESSENTIAL PHYSICAL SKILLS:

Acceptable vision (with or without correction)

Acceptable hearing (with or without correction)

Ability to sit at a desk and view a display screen for extended periods

Ability to enter and retrieve data from a computer at a prescribed rate of speed.

Must be able to communicate using speech,hearing,and visions kills.

ENVIRONMENTAL CONDITIONS:

Inside in an office environment

Works closely with others

Reasonable accommodation will be made for otherwise qualified individuals with a disability.

FLSA Non-Exempt Status

Reviewed 10/01/2023