Administrative Assistant

About Us: Smallwood Renovations is a family-owned, trusted provider of high-quality exterior home renovation services, dedicated to bringing homeowners' visions to life.

With quality American-made products, excellent customer service, unparalleled craftsmanship, and free design services, Smallwood has earned a reputation as the best home improvement company in Central Virginia.

Don’t settle for anything less.

Job Overview: The Administrative Assistant plays a critical role in supporting construction project operations from initial contract processing to final project completion.

This position acts as a liaison between the sales team, customers, and construction team to ensure efficient scheduling, documentation, permitting, and customer satisfaction.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple responsibilities in a fast-paced environment.

What You Will Do: · Review and process new sales contracts; ensure accuracy and completion of documentation · Serve as the first point of contact for customers after contract signing and maintain ongoing communication · Coordinate project schedules, deliveries, and pre-construction meetings · Prepare and submit permitting documentation · Maintain and organize job folders, budgets, timelines, and material lists · Set up and finalize projects with proper scheduling, vendor coordination, and documentation · Submit manufacturer warranties and update CRM post-project · Process various payments throughout multiple project timelines · Provide office support, including answering calls, scheduling appointments, and managing files What We Are Looking For: · Strong organizational and time management skills · Excellent written and verbal communication abilities · Detail-oriented with a high level of accuracy in documentation · Ability to manage multiple tasks and deadlines in a fast-paced environment · Customer service mindset with a professional and friendly demeanor · Comfortable working with internal tracking systems, calendars, and permitting platforms · Proficiency in basic office software (e.g., Microsoft Office, Adobe Acrobat, etc.) · A valid driver’s license and a reliable vehicle are a must.

Background checks are required to ensure the safety and security of our team and customers.

Prior experience in the industry is not necessary!

Benefits & Compensation$19-$21 per hour, depending on experience401(k) with matchingCell phone allowanceHealth insurance Schedule40 hours per week, Monday through Friday, 8 AM – 5 PM, no weekends How to ApplyReady to take the next step in your career?

Give us a call and ask for Ethan at and send your resume and a brief description of why you'd be a great fit for our team to .