Appointment Scheduler

Job Description

The Appointment Scheduler serves as an initial contact for patients and customers, in-person and via telephone, and assists them in a manner consistent with Family Health Center customer service standards. The Appointment Scheduler assesses needs of the patients or customers to determine appropriate scheduling with health care providers within a time and sequence acceptable to the patient and customer’s needs and Clinic policy.

ESSENTIAL JOB FUNCTIONS

Operates computer and phone system to appropriately and accurately schedule, change, cancel, coordinate, and confirm appointments including ancillary tests and procedures for patients and customers.

Screens all incoming phone calls to the department and accurate transfers to internal departments.

Completes and routinely verifies accuracy of patient registration and guarantor account.

Verifies patients’ insurance and communicates with Managed Care Coordinator to complete changes.

Schedules and instructs patients on preparations for tests and procedures.

Sends letters with appropriate forms, questionnaires, and instructions to patients to educate or receive feedback about their appointment and or procedures.

Receives, processes, and files letters and forms from patients and referral sources.

Maintains and updates provider schedules.

Operates a fax machine, photocopier and/or printer effectively to communicate patient information.

Regular attendance is required to carry out the essential functions of the position.

Reviews and meets ongoing competency requirements of the role to maintain the skills, knowledge and abilities to perform, within scope, role specific functions.

JOB QUALIFICATIONS

EDUCATION

For positions requiring education beyond a high school diploma or equivalent, educational qualifications must be from an institution whose accreditation is recognized by the Council for Higher Education and Accreditation.

Minimum Required: High School diploma or equivalent.

EXPERIENCE

Minimum Required: Excellent written and verbal communication skills. Keyboard, computer, and telephone proficiency.

CERTIFICATIONS/LICENSES

The following licensure(s), certification(s), registration(s), etc., are required for this position. Licenses with restrictions are subject to review to determine if restrictions are substantially related to the position.

Minimum Required: Basic Life Support (BLS) certification awarded within 90 days of hire.

Equal Employment Opportunity

This position is full time; Monday-Friday; 7-5 (variable hours)

8 hours per day

Full-time