Executive Assistant & Project Coordinator

Job Description

Lakeside Software is how organizations with large, complex IT environments can finally get visibility across their entire digital estates and see how to do more with less. Lakeside Software helps companies gain a better view, so they can see the hidden issues, the smartest fixes, and the biggest savings. We collect and analyze more endpoint data than anyone else. The more data you have, the better your results will be. That’s why so many of the world’s leading companies look to Lakeside to gain visibility across their entire digital estates, empowering them to do more with less.

We are seeking a highly organized and proactive Executive Assistant & Project Coordinator, with experience in the Technology sector, to support three senior leaders in our Ann Arbor, Michigan office. This hybrid role combines traditional executive support with hands-on coordination of cross-functional projects across Marketing and Sales. The ideal candidate will be a critical thinker, a master of logistics, and a collaborative partner who thrives in a fast-paced, dynamic environment.

Requirements

Provide executive support by way of manage complex calendars, travel arrangements, and meeting logistics for three executives

Prepare agendas and follow up on action items

Handle confidential information with discretion and professionalism

Draft and edit communications, presentations, and reports

Coordinate and track progress of Marketing and Sales initiatives, ensuring alignment across teams

Assist in the execution of campaigns, events, and internal programs, including analytics and reporting

Maintain project documentation, timelines, and deliverables

Liaise with internal stakeholders and external vendors to ensure smooth execution

Provide support with office, equipment, and vendor relationships

Help organize team meetings, events, and workshops

Qualifications

Bachelor’s degree or equivalent experience

5+ years of experience in executive support and/or project coordination

Strong proficiency in Microsoft Office Suite. Experience with Salesforce and Marketing solutions a big plus.

Exceptional organizational, written and verbal communication, and time-management skills

Ability to manage multiple priorities and work independently

Experience in Marketing or Sales environments is a plus

High emotional intelligence and interpersonal savvy

Proactive problem-solver with a focus on getting things done

Comfortable navigating ambiguity and driving clarity

Strong attention to detail and commitment to excellence

Lakeside Software is committed to pursuing a diverse and talented team and offering an inclusive environment for all employees and candidates. Lakeside is dedicated to providing equal access and opportunity for individuals in employment, its services, activities, and programs. Lakeside is an Equal Opportunity Employer and does not make hiring or employment decisions on any basis protected by applicable local, state, or federal laws or prohibited by Company policy. If reasonable accommodation is needed to participate in the job application or interview process, to perform required job functions, or to receive other benefits and privileges of employment, please contact .

Benefits

Medical, Dental & Vision Insurance

Flexible Spending

Short & Long Term Disability Insurance

Company Paid Life & Voluntary Life & AD&D Insurance

401(k) matching

11 Days Observed Holidays

20 Days PTO

5 Days Paid Sick Time

Hybrid work environment

Opportunities for career development and growth

A collaborative and supportive team culture

Full-time

Hybrid remote