Coordinator - Accounts Payable

Job Description

Description:

Atlanta Track Club is a nonprofit committed to creating an active and healthy Atlanta. Through running and walking, Atlanta Track Club motivates, inspires and engages the community to enjoy a healthier lifestyle.

With more than 38,000 members, Atlanta Track Club is the second-largest running organization in the United States. In addition to the AJC Peachtree Road Race, the largest 10K running event in the world, Atlanta Track Club directs more than 50 events each year, including the Publix Atlanta Marathon, PNC Atlanta 10 Miler, Invesco QQQ Thanksgiving Day Half Marathon and the AJC Polar Opposite Peachtree Road Race. Through the support of its members and volunteers, Atlanta Track Club also maintains a number of community initiatives including organizing and promoting the Kilometer Kids youth running program to metro Atlanta youth, honoring high school cross country and track and field athletes through Atlanta Track Club’s All-Metro Banquets. For more information on Atlanta Track Club, visit atlantatrackclub.org.

Position Overview:

As the Coordinator – Accounts Payable in this part-time role, you will report to the Controller – Finance, and will be responsible for processing vendor invoices, ensuring timely and accurate payments, reconciling accounts, monitoring bank balances, preparing vendor-related tax filings, and supporting general accounting functions. You bring accounts payable expertise along with a genuine passion for advancing the mission of Atlanta Track Club.

Responsibilities Include:

Receive, review, and process vendor invoices for accuracy and proper authorization.

Enter invoices into the accounting system and schedule payments in accordance with company policies.

Prepare checks, ACH transfers, and other payment methods.

Reconcile vendor statements and resolve discrepancies promptly.

Maintain accurate and organized accounts payable files and records.

Prepare and file 1099s at year end for the Club’s independent contractors.

Prepare and file 1042s for payments to international athletes.

Assist with month-end closing by providing necessary accounts payable reports and reconciliations.

Respond to vendor inquiries in a professional and timely manner.

Support the finance department with special projects or administrative tasks as assigned.

Maintain confidentiality of sensitive financial information. Requirements:

Associate’s degree in accounting, finance or related field preferred.

Minimum 1–2 years of accounts payable or general accounting experience.

Proficiency in Microsoft Office Suite.

Familiarity with Sage Intact or similar software.

Strong attention to detail and accuracy.

Excellent organizational and time management skills.

Compensation:

$22 to $25 an hour based on experience.

Part-time