Office Coordinator

Job Description

Job Title: Office Coordinator

Salary Range: $31.58 to $42.72 per hour

Starting Range: $31.58 to $34.00 per hour

We're looking for an experienced office professional ready to take the next step in their career and contribute to an employee-owned company whose mission is to help save lives. This is a unique opportunity for someone who is passionate about organization and time management that will have an impact across the organization. If you're ready to grow with a company that values initiative, collaboration, and operational excellence, we’d love to hear from you.

About Us:

CMC is an employee-owned company based in Goleta, California, with a mission to help save lives by equipping professionals with the tools and training they need to perform their jobs with the highest levels of safety and efficiency. We are a passionate and purpose-driven team, proud to serve the rescue and rope access communities with the world’s most trusted life safety equipment for over 40 years. At CMC, our commitment to innovation, quality, and service is rooted in a shared dedication to those who risk their lives to protect and save others.

About the Job:

Under the general direction of the Director of Human Resources, the Office Coordinator contributes to the overall success of CMC by ensuring that the daily operations of the company and all CMC facilities are diligently and efficiently supported.

What You Do:

Office Support

Organize and maintain contract documentation, including Non-Disclosure Agreements, Confidentiality Agreements, Royalty Agreements, Trademark, Patent and other legal documents as needed.

Schedule meetings and make appointments for the Leadership Team and staff.

Coordinate travel plans for staff and visiting guests, provide invitation letters for foreign visitors and other documents, as necessary.

Provide administrative and logistic support for company special events.

Other duties as assigned.

Facilities Support

Ensure essential office services are maintained such as reception, security, maintenance, mail processes, record keeping, cleaning, catering, within budget parameters.

Coordinate with outside vendors for supplies, service, and repairs, etc., ensuring competitive pricing and work completed satisfactorily, including following up on any deficiencies.

Monitor and maintain office and breakroom supplies inventory.

Liaise with tenants and resolve facilities issues as needed and manage tenant reconciliations.

Maintain office appearance, including décor, plants, general appearance, and order service as needed.

Who You Are:

Associates degree required.

Minimum four (4) years’ relevant job experience in senior administrative role required.

Strong organizational skills, including the ability to assist others to become more organized.

Strong time management skills and ability to rotate working priorities to accomplish required outcomes.

Ability to take initiative, to work independently as well as with all levels of the organization.

Exceptional writing, editing, and proofreading skills.

Demonstrated willingness and ability to learn new systems skills and technologies, leveraging them for process improvements.

Advanced computer skills with common office applications, including Microsoft 365, Adobe Acrobat, and various internet and email applications.

Full-time