Administrative Assistant

Are you a well-organized, detail oriented administrative professional who enjoys working in a team environment?

If so, the Health Insurance Branch of the Ministry of Health is seeking an individual to deliver administrative services to support the branch/office management and staff.

Note: This position is required to report to and work from the physical work location (49 Place D'Armes, Kingston). About the job As an Administrative Assistant, you will: • organize and log incoming and outgoing mail • respond to inquiries from staff and the public • prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations • coordinate travel and meeting arrangements • provide financial administrative support by processing invoices and expense claims • prepare human resources documents, and arrange employee WIN accounts • maintain files, documents and manuals, and archive records • participate in projects related to the development and implementation of administrative processes and systems • manage the Outlook calendar of management What you bring to the team Administrative & Business Support Knowledge • You have knowledge/skills with administrative systems, procedures, and processes to provide support services and participate in projects related to the development/implementation of office administration systems and processes.

• You have demonstrated knowledge and ability to prepare and process financial and human resources information/documents, purchasing requisitions, invoices/expense claims.

• You have the ability to apply knowledge of administrative methods and office protocols to provide support to the management and staff.

Organization, Reasoning, Problem Solving and Analytical Skills • You can determine work priorities and respond to multiple work demands.

• You can provide general information, and refer requests appropriately.

• You have arithmetic skills and attention to detail to check and verify information, and provide administrative financial support.

Communication, Customer Service and Interpersonal Skills • You can act with tact and diplomacy when responding to inquiries.

• You can prepare standard correspondence and manage work in a team environment.

• You understand customer service principles, methods and practices.

Computer Skills • You can use word processing, database, spreadsheet, presentation and organizational chart applications.

• You are familiar with administrative, financial and human resources information systems.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying.

We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

Additional information: Apply by: Thursday, September 4, 2025 11:59 pm EDT Position details: 1 English Temporary, duration up to 12 months, 49 Place D'Armes, Kingston, East Region Compensation group: Ontario Public Service Employees Union Work hours: Schedule 3.7 Category: Administrative and Support Services Posted on: Wednesday, August 20, 2025 Note: T-HL-233513/25 How to apply: You must apply online.

Your cover letter and resume combined should not exceed five (5) pages.

For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad.

Using concrete examples, you must show how you demonstrated the requirements for this job.

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Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

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Recruitment services team will contact you within 48 hours.

Language requirements and assessment: All external Ontario Public Service (OPS) job ads are posted in English and French.

Check the "position(s) language" section at the top of each job ad for the language requirements.

For all roles, candidates are assessed in English, the business language of the OPS.

If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation: Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais.

Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques.

Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO.

Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.