Administrative Assistant

Weâ re looking for an on-site Administrative Assistant in the real estate development industry based in central Winnipeg, MB.

Our client is a dynamic and growing real estate development company with a close-knit team. They value teamwork, initiative, and a positive attitude. The Administrative Assistant will be responsible for providing front-desk support, coordinating office activities, assisting with property leasing administration, and ensuring smooth daily operations in a busy and collaborative office environment.

Administrative Assistant responsibilities:

Answer phones and manage front desk reception

Ensure boardroom is prepared for meetings

Arrange couriers as required

Manage hard copy and digital filing systems

Order, unpack, and organize office supplies

Set up Teams/Zoom meetings on short notice

Assist with digital advertising on platforms such as Kijiji and Marketplace

Support the accountant with payables and other administrative tasks

Stamp outgoing mail, drop off at mailbox, and check mail daily

Monitor security cameras at the buildingâ s front entrance

Develop and maintain Excel spreadsheets

Handle tenant relations, including responding to inquiries and follow-ups

Manage leasing activities for residential properties, including advertising and showing properties

Prepare, send, and file digital lease renewals

Provide weekly arrears reports to the CAO and follow up with tenants as needed

Manage the business centre, including seven offices and a boardroom, ensuring supplies and coffee are stocked and addressing any enquiries

The successful candidate has:

3+ years of experience in administrative or office support roles

1+ years of experience in an administrative role in the property management, real estate, or tenant management industry

Proficiency in Microsoft Office Suite (Word, Excel â mid-level, PowerPoint, Outlook) and Adobe

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Ability to manage competing priorities in a fast-paced environment

A team-oriented mindset and positive personality

Compensation and benefits:

The discussed salary range is $50,000 â $55,000 depending on experience

Bonus opportunities based on performance and hard work

Comprehensive benefits package

2 weeks vacation

Office closed between Christmas and New Yearâ s

Monday to Friday, 8:30am â 4:30pm schedule

Candidates must be eligible to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.