Medical Records Secretary

About us:

Heinzerling Community has been providing exceptional care for over 60 years to hundreds of children and adults with severe and profound developmental disabilities.

At Heinzerling Community, we are committed to providing top-quality care and support to individuals with intellectual disabilities. With a focus on person-centered approaches and community integration, we strive to create a fulfilling and an enriching experience for those we serve.

Are you passionate about making a difference in the lives of individuals with developmental disabilities?

Position Summary:

We are seeking a detail-oriented Medical Records Specialist to join our Nursing Department. In this role, you will be responsible for organizing, maintaining, and managing resident medical records in compliance with HIPAA, state, and federal regulations. You'll support the use of Electronic Health Record (EHR) systems, assist with medical supply inventory, and provide clerical and administrative support to the nursing team and physicians.

**Must be able to pass a background check and drug screen.

Heinzerling Community is a Substance Free Workplace and does not accommodate the use of drugs or medical marijuana.

Pay Rate and Hours:

8:30am - 5:00pm

Key Responsibilities:

Maintain accurate and complete health records (electronic and paper)

Ensure compliance with HIPAA and regulatory guidelines

Assist with internal audits and external inspections

Manage admissions, discharges, and medical record updates

Support nursing documentation and prepare related reports

Help coordinate medical and nursing supply inventory

Perform general clerical duties, including minute-taking and document preparation Qualifications:

High school diploma or equivalent (required); Associate degree preferred

Certification as RHIA or RHIT (preferred)

Experience with EHR systems and medical terminology (preferred)

Proficiency in Microsoft Office (Word, Excel)

Strong attention to detail and organizational skills

Ability to maintain confidentiality and work independently Benefits:

Competitive starting pay rates

Paid training - we hire new grads!

Tuition Reimbursement

Retirement plan with awesome 50% company match.

Medical, Dental, Vision on the 1st of the month after 60 days of employment for Full Time.

Start earning Paid Time Off on your first day.

To get a better idea of the work environment, check out the Welcome to Heinzerling video on YouTube.