Assistant Director of Accounting

Job Description

Salary:

Administrator:Associate Vice President of Accounting

Preferred Experience: Accounting experience in private or non-profit organizations, including journal entry preparation and balance sheet account reconciliations; preference for education or experience in fund accounting

Education Required: Bachelors degree in accounting

Overtime Status: Exempt, not eligible for overtime

FTE and Benefits: 1.0 FTE and eligible for full employment benefits

Location/Hybrid Work Environment: This position is located in Bozeman, MT. The MSU Alumni Foundation may offer a hybrid work environment (2-4 days/week) following an employee's successful first three months in the office

Preferred Start Date: October 1, 2025

MAJOR DUTIES AND RESPONSIBILITIES:

The Assistant Director of Accounting (Assistant Director) of the Montana State University Alumni Foundation (Alumni Foundation) plays a key role in the daily accounting operations of the Alumni Foundation and its related entities. This position is responsible for preparing journal entries, reconciling accounts, and assisting with month-end and year-end close process. The ideal candidate is detailed-orientated and eager to learn, with a solid understanding of basic accounting principles. The Assistant Director reports to the Associate Vice President of Accounting.

SPECIFIC DUTIES AND RESPONSIBILITIES:

Prepare and enter monthly journal entries in accordance with Generally Accepted Accounting Principles (GAAP).

Assist in review and verifying general ledger data to ensure accuracy.

Reconcile bank and investment accounts on a monthly or quarterly basis.

Approve disbursements to ensure proper coding.

Prepare monthly accounts receivable billing function.

Assist with treasury needs, which may include drafting transactions and/or transfers.

Research and resolve accounting issues.

Assist and support team with communication to internal and external parties, specifically accounting related questions and requests.

Create and run reports from the accounting system.

Assist in preparing year end audit and tax schedules, including pulling samples and assembling documentation.

Support the team by assisting with special projects and other accounting-related tasks.

Affect and maintain a professional, proactive, positive, highly collaborative and performance-centric work environment.

Fulfill other duties and responsibilities as assigned.

Duties and responsibilities may change at any time.

SPECIAL SKILLS AND QUALIFICATIONS:

Strong knowledge of and ability to independently apply Generally Accepted Accounting Principles (GAAP).

CPA preferred (or CPA candidate), not required.

Intermediate to advanced proficiency in Excel.

Ability to learn new software and tools to create task efficiencies.

Ability to analyze and interpret accounting information and various policies and procedures.

Ability to identify and solve problems, research and analyze data and account errors, and reconcile accounts.

Excellent oral and written communication skills, including the ability to convey accounting information in a clear and concise manner that can be understood by non-accountants.

Well-organized, efficient, able to work independently and meet deadlines.

Ability to complete quality work with a high degree of accuracy.

Effective interpersonal skills including ability to work with a diverse group of individuals in a positive team atmosphere and to establish and maintain working relationships.

Ability to perform work with a high standard of professional ethics.

BENEFITS:

The MSU Alumni Foundation offers a comprehensive benefit package which includes medical, dental, and vision insurance (all of which are 90-100% employer-paid for employee-only coverage), 403(b) retirement plan with 7% employer contribution, up to 5 weeks paid time-off, 11 paid holidays, tuition assistance and more.

APPLICATION AND RECRUITMENT:

Qualified candidates should submit a cover letter, a resume, and three professional references online. Recruitment will begin immediately and will continue until the position is filled. Compensation will be commensurate with qualifications and experience.

The MSU Alumni Foundation is an equal employment opportunity employer who believes that diversity, equity and inclusion allow us to better serve our students and communities and are critical to supporting the mission of Montana State University as a land grant institution.

Full-time

Hybrid remote