Office Administrator I

Job Description

Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Wellness resources

IES Safety, LLC ("IES") is a leading provider of fire safety, first responder and emergency response services and staffing. IES' customers include some of the largest and most successful industrial companies in the world, from integrated energy companies to petrochemical, chemical, pipeline, bulk terminal tank farms and marine services companies.

IES is actively recruiting a full-time Office Administrator I to join the IES team, performing administrative tasks and supporting the HR department. The successful candidate will demonstrate professionalism and maturity in conduct, recognizing the importance of diligence and attention to detail.

ESSENTIAL FUNCTIONS

Answering phone calls and directing inquiries

Maintaining office supplies and managing inventory

Coordinating out-of-town travel activities

Handling incoming and outgoing mail and correspondence

Maintaining document management

Overseeing office equipment and maintenance

Assisting staff with various tasks

General office responsibilities

HR Duties

Updating and managing employee data in HR systems

Processing payroll and ensuring accurate timekeeping

Assisting with recruitment efforts by posting job openings and scheduling interviews

Handling employee inquiries regarding HR policies and procedures

Screening resumes and candidate applications

Conducting reference checks

Assisting with job offer preparation

Maintaining compliance with employment laws and regulations

General assistance

MINIMUM QUALIFICATIONS

Excellent organizational and time management skills

Strong attention to detail and accuracy

Proficiency in Microsoft Office Suite and HR management systems

Excellent communication and interpersonal skills

Ability to prioritize tasks and meet deadlines

Knowledge of employment laws and HR best practices

Discretion and ability to handle confidential information

Pre-Employment Drug & Alcohol Testing / Post-employment random Drug & Alcohol Testing

Notice To Third Party Agencies

IES Safety, LLC (IES) does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of IES Safety, LLC. IES reserves the right to hire the candidate without reservation, and no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Full-time