Supreme Court Records Processor

Supreme Court Records Processor (Part-time)

Tennessee Department of State

Tennessee State Library and Archives

Archival Collection Services

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Supervisor: Director of Archival Collection Services

Summary: Arrange and describe historic Tennessee Supreme Court records as part of a larger processing team. Tasks include document analysis, data entry, basic cleaning, and rehousing.

Duties/Responsibilities

Perform basic surface cleaning on documents and remove fasteners.

Read and analyze case materials for key descriptive information.

Enter information into a searchable database.

Rehouse materials in archival folders and boxes, keeping careful documentation of all box numbers and other location information.

Careful handling of all materials, including case exhibits in many formats, such as 3-dimensional objects, photographs, and maps.

Perform other duties as assigned.

Minimum Qualifications

Education and Experience:

High school diploma and college-level coursework in Archives or related field.

Required Knowledge and Abilities:

Ability to decipher 18th- and 19th-century handwriting.

Ability to quickly scan and distill information from large case files.

Preferred Knowledge and Abilities:

Familiarity with court records or legal and judicial proceedings.

Descriptive writing skills.

Experience with cataloging/metadata.

Ability to recognize topics, names and organizations from Tennessee history.

Familiarity with Microsoft Access or other database software.

Physical Requirements:

Ability to handle boxes weighing up to forty (40) pounds.

Health, safety and collections security:

Assist the organization in creating a safe and healthy work environment by working safely with the equipment provided.

Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.

Take all measures necessary to protect the collections from loss, mutilation or theft.

Salary: $15.00/hour – This position is part-time.