Graduate Admissions Processor - College of Business and Economics

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Position Title:Graduate Admissions Processor - College of Business and Economics

Job Category:University Staff

Employment Type:Regular

Job Profile:Administrative Assistant III

Job Duties:

This position provides general administrative support while exercising discretion to support the College of Business and Economics Graduate Programs. The working hours for this position are Monday-Friday 7:45 am- 4:30 pm with a 45-minute lunch. This position reports to the Associate Dean and is integral to the College of Business and Economics Graduate Programs.

RESPONSIBILITIES:

1. Greet, assist, and direct visitors (faculty and staff, current/past/potential students, and other visitors) professionally.

2. Review, monitor, and process all graduate-level applications (including international students) and communicate with students, Graduate School, Registrar, and others as needed.

3. Process program plan with appropriate correspondence for each student after the graduate advisor has met with them. Enroll, swap, add and drop classes for students in WINS as requested by Associate Dean or graduate advisor.

4. Process Guest Matriculants, change in program, start term, change in status, and change in emphasis for graduate students.

5. Maintain all student files (graduate programs and certificates) and update the database with all new student information each semester.

6. Monitor and manage enrollment statistics.

7. Assist with CRM development and refinement. Communicate with admissions, graduate school, and advisors concerning CRM.

8. Coordinate the Associate Dean's office communication to faculty and students on University and Graduate Office Policy, course delivery, and other relevant information.

9. Manage DBA program logistics.

10. Serve as the administrative assistant to the Associate Dean for Graduate Programs.

11. Manage Graduate Assistantships applications.

12. Supervise and train student workers and assign tasks.

13. Support office operations and manage office supplies.

14. Coordinate graduate special events.

15. Manage Hyland Hall room reservations and make arrangements associated with the reservations.

16. Serve as backup to the Dean's Assistant for approval of electronic travel authorization and travel reimbursement forms completed by college faculty, staff, students, and guests.

17. Attend campus training and stay up to date and knowledgeable on University travel policies and the booking tool, especially related to our college.

18. Perform other duties assigned by the Associate Dean.

Key Job Responsibilities:

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

Prepares and audits complex records, edits documents, and reviews work done by others

Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department:

College of Business and Economics

Compensation:

Well-qualified candidates can expect a starting hourly wage within a range of $20.00-$22.00.

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

Required Qualifications:

Bachelor’s Degree

Experience with Microsoft Office, WINS, CRM applications, and other University adopted applications

Knowledge, Skills and Abilities:

Excellent work ethic and willingness to adapt and learn in a changing environment in higher education

Attention to detail with excellent time management skills

Ability to work collaboratively and communicate effectively with students, co-workers, School of Graduate Studies personnel, and UW-Whitewater faculty

Excellent oral and written communication skills

Willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills

Ability to interact respectfully with people from diverse socioeconomic, cultural, and ethnic backgrounds

How to Apply:

Only complete application packages will be considered. This includes online submission of the following documents:

Cover Letter

Resume

Name and contact information for three professional references

Applications received by September 14, 2025 are ensured full consideration.

Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at or .

Contact Information:

For questions regarding this position, please contact:

Heather Rasmussen

Department Assistant

CAMPUS INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s.

UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at .

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

EEO STATEMENT:

Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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