Executive Assistant RMI Mobile Networks Supervisory Dep

About Organization

As an Executive Assistant at Rakuten Mobile, you will provide high-impact, bilingual support to drive the executive agenda. In a global, fast-paced environment, you will proactively manage calendars, coordinate with internal and external stakeholders, prepare meetings, arrange travel, and streamline executive operations with a high level of discretion and sound judgment.

Job Duties

- Coordinate and manage the executive’s schedule; liaise with internal and external stakeholders

- Arrange and manage external appointments; handle visitors and guests

- Organize and maintain materials for key meetings and presentations

- Arrange domestic and international travel (transportation, accommodation, itineraries)

- Process expense reports and handle general administrative duties

Minimum Qualifications

- Proven experience as an Executive Assistant or Executive Secretary

- Proficiency with Outlook, Excel, Word, and PowerPoint

- Business-level proficiency in Japanese and English (TOEIC 800+ or equivalent)

Preferred Qualifications

- Experience working in a global company (Japanese or foreign-affiliated)

- Experience in a large organization

Ideal Candidate

- Strong communication skills and the ability to collaborate smoothly with others

- Proactive, attentive, and detail-oriented

- Able to adapt to a fast-paced environment and manage multiple tasks in parallel

Languages:English (Overall - 3 - Advanced), Japanese (Overall - 3 - Advanced)

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