Accounting/Administrative Assistant

Job Description

We are looking for a motivated and detail-oriented Accounting/Administrative Assistant to join our team. This dual-role position is responsible for supporting both the finance department and general office operations. The ideal candidate will have strong organizational skills, a solid understanding of basic accounting, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Accounting Support:

Process accounts payable transactions.

Reconcile credit card accounts.

Assist with data entry into accounting software (e.g., Sage 300).

Performing various administrative tasks related to the accounting department, such as filing, data entry, and mail processing.

Providing support to the accounting team and assisting with other financial tasks as needed.

Administrative Support:

Greet visitors and answer incoming calls in a professional manner.

Manage incoming/outgoing mail, emails, and office correspondence.

Maintain office filing systems (both digital and paper).

Order and manage office supplies and equipment.

Prepare reports, documents, spreadsheets, and presentations as needed.

Qualifications:

High school diploma required; associate’s or bachelor’s degree in Accounting, Business, or related field preferred.

1–3 years of relevant experience in accounting and/or administrative support.

Proficiency with Microsoft Office (Word, Excel, Outlook) and accounting software.

Strong attention to detail and accuracy.

Excellent communication and interpersonal skills.

Ability to handle confidential information with discretion.

Organized, dependable, and able to prioritize tasks effectively.

Working Conditions:

Full-time position, Monday to Friday.

Office environment (on-site).Company Description

We are a Heavy Highway Construction Company based in Binghamton, NY providing construction services to municipalities, NYSDOT and Federal agencies.

Full-time