Office Administrator Supporting Safety, HR, and Accounting

Office Administrator Supporting Safety, HR, and Accounting

Join to apply for the Office Administrator Supporting Safety, HR, and Accounting role at Mindak Commercial Construction

Office Administrator Supporting Safety, HR, and Accounting

3 days ago Be among the first 25 applicants

Join to apply for the Office Administrator Supporting Safety, HR, and Accounting role at Mindak Commercial Construction

Mindak Commercial Construction provided pay range

This range is provided by Mindak Commercial Construction. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$27.00/hr - $35.00/hr

Direct message the job poster from Mindak Commercial Construction

Human Resources Talent Acquisition HR Operations Change Agent Building organizations today for a better tomorrow!

About Us

At Mindak Construction, we don't just frame buildings, we help frame the future. As the framing contractor of choice for developers and general contractors, we bring bold ideas to life with in-house design, innovative prefabrication, and lock-in pricing that delivers confidence and clarity from concept to completion. Since our founding in 2011, we've proudly called Lonsdale, Minnesota home, while our projects rise across the Upper Midwest.

We believe that every team member is a leader, driven by purpose, united by trust, and grounded in the values of the Midwest. Safety, teamwork, and relentless innovation are at the heart of everything we do. At Mindak, we are builders of structures, of partnerships, and of careers defined by excellence.

INTERESTED? COME AND JOIN THE TEAM!

What Mindak is looking for..

Mindak is seeking a highly organized, detail-oriented, and proactive Office Administrator to support the HR, Safety, and Accounting departments. This role focuses heavily on administrative support, recordkeeping, and spreadsheet-based data tracking. The ideal candidate enjoys working with Excel and Google Sheets, can manage multiple priorities, and has a talent for keeping complex processes organized.

While this role supports the Safety department, the focus is administrative - managing training records, maintaining compliance logs, and preparing reports - rather than hands-on field safety enforcement. You will play a key part in keeping our operations smooth, accurate, and well-documented.

Manage office logistics, including supplies, vendor coordination, and PPE/uniform inventory.

Support HR with onboarding kits, scheduling, document preparation, and new hire setup.

Maintain Safety department records - training rosters, attendance logs, compliance spreadsheets - and update them regularly in Excel and Google Sheets.

Assist with subcontractor compliance tracking (COIs, licensing, expiration dates) and send timely reminders.

Process, track, and file subcontractor invoices; assist with AP/AR workflows.

Prepare and organize reports, forms, and data for Safety, HR, and Accounting teams.

Schedule and coordinate Executive Leadership Team (ELT) meetings; take and distribute notes.

Coordinate recurring vendor contracts, renewals, and performance tracking.

Draft internal communications, memos, and reminders.

Help plan company events, appreciation days, and milestone celebrations.

Maintain organized digital and physical files for easy retrieval during audits or reviews.

What You'll Need to Be Successful

Strong proficiency in Microsoft Excel and Google Sheets - including sorting/filtering, formulas, and formatting for clear reporting.

Excellent organizational skills with the ability to manage multiple deadlines.

Attention to detail in data entry, recordkeeping, and file management.

Clear written and verbal communication skills for internal and external correspondence.

Ability to work effectively across HR, Safety, and Accounting departments.

Comfort with learning new software and systems quickly.

At a Minimum You Need

High school diploma or equivalent; additional coursework or certifications in administration, business, or data management are a plus.

2+ years in an administrative, office coordinator, or data-focused role.

Proficiency in Microsoft Office Suite and Google Workspace.

Experience with spreadsheets as a key part of daily work.

Ability to maintain confidentiality and handle sensitive documents.

Qualifications That Can Set You Apart

Experience in construction, safety administration, or HR support.

Background in vendor coordination and invoice processing.

Event planning experience for internal team activities.

Familiarity with project tracking tools and shared drives for document control.

Working Environment / Physical Activities

Work is performed in a professional office setting, with regular interaction across multiple departments.

Must be able to lift up to 25 pounds occasionally.

Regular use of office equipment such as computers, phones, printers, and filing systems.

Occasional walking, standing, and bending as part of daily tasks.

At Mindak Construction, we believe investing in our people is the key to building lasting success-on and off the job site. We offer a well-rounded benefits package designed to support your health, your family, and your future:

401(k) with Company Match

Comprehensive Medical, Dental, and Vision Insurance

Health Savings Account (HSA)

Company-Paid Life Insurance

Paid Time Off and Seven Paid Holidays

Flexible Scheduling Options

Employee Referral Bonus Program

Professional Development Assistance

Equal Employment Opportunity Employer

Mindak Construction is an Equal Employment Opportunity Employer and is committed to diversity and inclusion in our workforce. All qualified applicants will be considered without regard to any characteristic protected by law.

Reasonable Accommodation

If you are an individual with a disability and need reasonable accommodation during the application process, please contact us at . Include the position title and nature of your request.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Construction

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

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